Business Assurance Project Coordinator
3 weeks ago
Overview
Company description:
Fujitsu is the no. 1 IT company in Japan. It is one of the world's largest providers of full range technology products, solutions and services.
In the Philippines, Fujitsu offers a complete one-stop-shop for ICT solutions and services from design to implementations of ICT solutions, software development, maintenance, support and shared services.
WeServ Systems International, Inc.
WeServ Systems International, Inc. is Fujitsu's Global Delivery Center in the Philippines. As a Fujitsu company, WeServ works as a trusted partner to Fujitsu customers, providing reliable application and technology services to support the business needs.
RoleJob description: The primary responsibility of the Project Coordinator is to support the planning, execution, and delivery of initiatives, programs and projects related to the Governance and Business Assurance organisation. They will assist in the successful delivery of Projects / Programs by coordinating specific activities which could include but not be limited to, research, data analysis, document management, planning, building tools and training materials. The Project Coordinator will work closely with Governance and Business Assurance manager, subject matter experts and business stakeholders to maintain documentation, manage reporting and communication requirements, and drive process improvement. Occasionally the Business Assurance Project Coordinator may be required to lead small projects in their own right.
ResponsibilitiesThe key responsibilities and associated duties of the position include the following:
- Support the development and delivery of Governance and Business Assurance projects and initiatives.
- Draft and maintain training materials, PowerPoint presentations, templates, checklists, and procedural/process documentation.
- Assist in reviewing and updating existing documents to ensure alignment with current governance and compliance requirements.
- Maintain accurate and organised project documentation and registers, ensuring version control and accessibility standards are met.
- Manage updates to the Business Assurance Hub (SharePoint), ensuring content remains current, accurate, and user-friendly.
- Coordinate project communications, ensuring clear and consistent messaging across stakeholders.
- Contribute to continuous improvement by identifying inefficiencies in project administration or documentation practices.
- Project Coordination: Experience supporting the delivery of projects or programs in a structured project environment; familiarity with project lifecycles, milestone tracking, and governance processes.
- Stakeholder Engagement: Comfortable engaging with technical and non-technical stakeholders; able to communicate clearly, follow up on actions, and maintain strong working relationships.
- Continuous Improvement and Process Enhancement: Proactively identifies opportunities to improve workflows and outcomes; applies critical thinking to refine processes; encourages feedback and innovation to drive efficiency and effectiveness.
- Tool Proficiency: Experience using Microsoft Office 365 (especially Excel, Word, PowerPoint), SharePoint, Teams, and other project collaboration tools. Experience in PowerApps highly regarded.
- Training and Communication Materials Development: Experience preparing user guides, training packs, or presentation materials for internal audiences.
- Experience: 3+ years relevant experience; Microsoft 365 proficient; SharePoint Online.
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