Bookkeeper & Administrative Support Officer

3 weeks ago

Sorsogon City, Philippines Buscojobs Full time

Overview

The client provides a professional bookkeeping service based in Australia, dedicated to supporting small businesses with accurate and efficient financial management. With over 70 clients and a fast-growing team of 7 staff, the company has also expanded into training bookkeepers, offering resources and support to help others in the industry grow. Known for teamwork, professionalism, and client-focused service, the company thrives on collaboration, especially during peak times of the year when everyone pulls together to meet client needs.

The client is currently seeking a Bookkeeper & Administrative Support Officer to join its team. This role combines bookkeeping expertise with administrative and training support. The successful candidate will play a key role in reconciling accounts, maintaining financial records, managing shared inboxes, and assisting with training operations. The position requires someone detail-oriented, methodical, and proactive, ensuring accuracy and smooth delivery of both client and internal processes.

Responsibilities
  • Bookkeeping — Reconcile bank accounts against invoices and bills in Xero, QuickBooks, and MYOB.
  • Perform reconciliations of control accounts (e.g., client accounts, superannuation payable, wages payable).
  • Monitor supplier statements and request missing invoices.
  • Forward bills from inboxes into receipt management software (e.g., Dext).
  • Support the Australian team with ad hoc bookkeeping tasks.
  • Administrative Support — Monitor and manage shared inboxes, categorizing and forwarding correspondence.
  • Assist with client onboarding by preparing required documentation and setting up accounts.
  • Draft and send email correspondence as directed.
  • Create and maintain client documents and templates.
  • Training Support — Prepare weekly training slideshows.
  • Extract, organize, and archive recorded training videos.
  • Generate and format transcriptions.
  • Use AI tools to create supporting documents from video content.
  • File training materials for participant access.
  • Set up and send calendar invites for training sessions.
  • Onboard new training participants.
  • Other Duties — Complete general administrative tasks assigned by the Australian team.
  • Contribute to process documentation and improvements.
  • Maintain confidentiality and accuracy of client and business records.
Qualifications
  • Cert IV in Bookkeeping / Accounting (or equivalent qualification).
  • Experience working as a bookkeeper is a must.
  • Proficiency in Xero, QuickBooks, and MYOB.
  • Familiarity with tools such as Dext, ClickUp, Tekmatics, Loom, and AI productivity tools.
  • Strong attention to detail, methodical, and organized.
  • Ability to manage multiple tasks, work independently, and meet deadlines.
  • Strong written and verbal communication skills.
  • Proactive, solution-oriented, and receptive to feedback.
Position Type, Physical Requirements & Hours

Type: Full Time

Work setup: Work From Home

Working hours: 9:00 AM to 6:00 PM AEST

Salary & Benefits
  • Salary: AUD 7.50 per hour
  • Paid Australian Holidays
  • Paid Time Off Benefits
  • Permanent Work from Home
  • Health Membership after 90 days
  • 13th month pay bonus
  • Supportive Team
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