Executive Assistant

17 hours ago

Batangas City, Philippines BruntWork Full time

Job Overview

We’re looking for a proactive and highly organized Executive Assistant to join our team and support executive leadership in driving smooth operations across communications, administration, financial tracking, and project support. If you thrive in a fast-paced environment, have a sharp eye for detail, and can manage multiple priorities with ease, this role is for you.

Key Responsibilities

Communications Management:

  • Monitor, respond to, and organize incoming emails
  • Screen and answer phone calls, transferring to appropriate team members as needed or take messages
  • Draft and send routine communications on behalf of executive leadership

Administrative Support:

  • Organize and maintain digital file organization and document tracking
  • Coordinate schedules and manage calendars
  • Track follow-up items and assist with correspondence from project partners and city staff
  • Prepare and submit basic invoices to clients, lenders, and project partners
  • Lead and manage all construction draw requests, ensuring necessary documentation is submitted
  • Track payment statuses and follow up on outstanding payments

Email & Communication Management:

  • Manage the Jenny Investments email inbox
  • Respond to general inquiries from tenants and partners, escalating as needed

Rental Payment Tracking:

  • Track and record incoming rental payments
  • Follow up on outstanding or late payments
  • Coordinate with tenants regarding payment schedules or concerns
Requirements
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft 365 (Outlook, Excel, Word, Teams)
  • Comfortable with multi-line phone systems and managing multiple inboxes
  • Familiarity with invoicing tools (e.g., QuickBooks, JobTread) is a plus
  • Experience in construction, real estate development, or property management
  • Organized, proactive, and able to work independently
  • Minimum 4 years experience as an Executive Assistant
  • Minimum 1 year experience with marketing/branding
  • Minimum 9 months US remote working previous position (must be full-time position)
  • May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job

Notes : This is a permanent work-from-home position with an Independent Contractor arrangement. Candidates must have their own computer and internet connection. Benefits and taxes are handled independently by the contractor. The professional rates are hourly and may vary based on performance in the application process.

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