Executive Assistant

2 weeks ago

Batangas City, Philippines Starfish Hiring Full time

We're seeking organized and dedicated Executive Assistants to join our team, to service our network of businesses worldwide.

  • At least 3 years of experience as an Executive Assistant to C-level executives (such as CEO, COO, etc.).
  • A Bachelor's degree or certification course is mandatory.
  • Exceptional communication skills via phone, email, and instant messaging.
  • Proficiency in English communication, both written and verbal, reaching at least B2 level.
  • Strong organizational and time management abilities.
  • Technologically adept, with familiarity in current technologies including desktop sharing, cloud services, and VoIP.
  • Proficient in word-processing software and spreadsheets (e.g., MS Office).
  • Familiarity with online calendars and scheduling tools such as Google Calendar.
  • Demonstrates a proactive attitude and openness to training.
  • Able to work the night-shift.
Responsibilities
  • Generate and dispatch statements or invoices, monitor payments, and document company expenditures.
  • Collect data on industry trends, best practices, and other publicly available information to compile reports on findings, facilitating comparative analysis.
  • Store & organize documents and files.
  • Perform data entry tasks, including compiling lead lists or meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes.
  • Conduct product research, procure goods, and arrange samples as necessary.
  • Manage, update, and compile information for marketing and sales campaigns utilizing a CRM system.
  • Oversee project progress, facilitate internal communication, and manage company data organization.
  • Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
  • Arrange travel itineraries, book accommodations, rental vehicles, etc.
  • Handle incoming calls, schedule appointments, and conduct informational inquiries.
  • Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages.
  • Synthesize data and other content into comprehensive reports and presentation slides.
  • Upload videos, address negative feedback, and maintain up-to-date account profiles.
  • Undertake miscellaneous tasks as required.
Technical Requirements
  • USB Headset
  • Functional Webcam
  • Functional Computer
  • Internet Service with a minimum speed of 25 Mbps via cable connection
Benefits
  • Comprehensive Health Insurance Coverage (HMO)
  • Performance-Based Incentive Programs
  • Embracing and Inclusive Workplace Culture
  • Continuous Upskilling and Development Opportunities
  • Full Work-From-Home Arrangement
  • Dedicated and Supportive Team Environment
  • Pathways for Professional Advancement
  • Engaging and Enjoyable Work Atmosphere
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