Administrative Assistant

4 days ago

Makati, Philippines Bentleys Queensland Full time

About the role As an administrative assistant joining our team, you will be required to support the professional staff of our firm in both the Australian and Manila offices. The main responsibilities of this role will include: Managing daily correspondence with clients and other external parties, including answering direct and forwarded calls Handling ASIC correspondence, applications, and ensuring timely lodgements Formatting documents to ensure high quality and a professional final product Accurately completing client engagement templates and coordinating the establishment of client entities Keeping client files up to date and compliant Scheduling meetings and managing Outlook calendars for managers Preparing and issuing invoices Performing basic data entry tasks Communicating with Australian team members regarding administrative support needs, including weekly and monthly reminders Assisting with the scheduling of client meetings and visits as needed Managing and following up on requests for information from clients and third parties Performing ad-hoc administrative duties as required, taking initiative to assist when needed About the Person You're warm, honest and genuine and you enjoy being organized. You use your initiative to stay one step ahead when it comes to administrative tasks. You're comfortable communicating at all levels and you're authentic. Open to candidates with previous experience in an office administration/secretarial role. Previous accounting firm experience will be highly regarded Strong written and verbal English skills for communicating with our Australian and Filipino professional staff Willing to learn and be trained for Australian accounting firm administration tasks Strong organization skills, can manage time and multiple tasks effectively Excellent attention to detail Proficiency in Microsoft Outlook, Word and Excel A positive attitude, and the ability to work well under pressure, in a high performing team What we can offer Our colleagues are committed, client-focused and enjoy a positive work-life harmony. Bentleys offers a supportive and positive team culture, the opportunity for growth through training and career advancement, and competitive salary packages. In addition, you can expect: HMO on hire for yourself and dependent Flexible working arrangement 20-day leave credits consumed at your discretion with up to 10 days convertible to cash Bonus leave – 5 days each FY (based on eligibility) Onsite training perks of free staff accommodation and travel reimbursement Prime CBD location in a 5-star eco-friendly building You may visit our website at . #J-18808-Ljbffr

  • Executive Assistant

    7 days ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱900,000 - ₱1,200,000 per year

    Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to both our Director and Chief Operating Officer (COO). This role requires an individual who can effectively assist with personal, professional (team and task management), and business goals (client operations) while maintaining the highest...

  • Executive Assistant

    7 days ago

    Makati City, National Capital Region, Philippines Assistant Launch Full time ₱40,000 - ₱80,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Senior Executive Assistant

    1 week ago

    Makati, Philippines Wing Assistant Full time

    Senior Executive Assistant (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Senior Executive Assistant to start immediately! Duties and...

  • Executive Assistant to the Director and COO

    7 days ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱1,500,000 - ₱2,500,000 per year

    Key Responsibilities Maintain and organize calendars for both executives, scheduling meetings and appointments while coordinating with various stakeholdersServe as the primary point of contact for internal and external communications, managing emails and phone calls on behalf of the executivesArrange and plan comprehensive travel itineraries, including...

  • Administrative Assistant

    4 days ago

    Makati, Philippines Rockwell Land Corporation Full time

    Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Rockwell Land Corporation HR Supervisor | Talent Acquisition | RecruitmentCome and join a prestigious company that offers not just the house that you would want to live in… Job Summary: The Administrative Assistant provides day-to-day administrative and office...

  • Administrative Assistant

    5 days ago

    Makati, Philippines Asia Peopleworks Inc. Full time

    We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for handling the booking of purchase orders (PO), monitoring delivery schedules, and processing completion requests. This role requires excellent communication skills, the ability to multitask, and a proactive approach to...

  • Administrative Assistant

    1 week ago

    Makati City, National Capital Region, Philippines Team Global Facility Solutions Inc. Full time ₱250,000 - ₱350,000 per year

    Company DescriptionRole DescriptionThis is a full-time on-site role for an Administrative Assistant located in Makati. The Administrative Assistant will be responsible for managing day-to-day administrative tasks such as answering phone calls, maintaining communication with clients and colleagues, and providing executive administrative support. Additional...

  • Administrative Assistant

    4 days ago

    Makati, Philippines Smartpark Systems Solutions, Inc. Full time

    Overview The Administrative Assistant is responsible for handling utility billings and coordinating with contractors for scheduled inspections, maintenance, repairs, and air-conditioning cleaning activities in managed condominium units. Qualifications Graduate of any four year business related course Minimum of one (1) year of work experience in building...

  • Administrative Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Phil National Lines, Inc. Full time ₱250,000 - ₱350,000 per year

    Company DescriptionPhil National Lines (PNL) is one of the top shipping lines in the Philippines, serving both local and international markets with a fleet that includes oil & chemical tankers, barges, and tugs. The company prioritizes compliance with Philippine and International maritime regulations, including Maritime Industry Authority (MARINA),...

  • Administrative Assistant

    1 week ago

    Makati City, National Capital Region, Philippines 11SPRING Full time ₱216,000 - ₱432,000 per year

    Administrative Assistant is responsible for supporting the Administrative Officer and Human Resources to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their core duties revolve around supporting administrative and clerical jobs which will facilitates the efficient operation of the assigned...