Air Freight Pricing and Logistics Coordinator

3 weeks ago

Quezon City, Philippines Expedock Software Inc. Full time

Overview

We’re looking for an Air Freight Pricing and Logistics Coordinator to join our team. You’ll manage carrier and supplier rates, deliver accurate and timely quotations, and ensure compliance with IATA standards and trade regulations. You’ll also serve as the key link between clients, sales, agents, and carriers while building strong relationships. If you have a background in freight forwarding, airfreight pricing, and logistics coordination, with keen attention to detail and the ability to work under pressure, we’d love to hear from you.

What You'll Do
  • Rates Management
    • Enter, maintain, and update rates from carriers and suppliers in CargoWise and internal rate sheets.
    • Ensure all pricing is accurate, complete, and reflective of current market conditions.
    • Monitor carrier surcharges (fuel, security, etc.) and local charges to keep rates current.
  • Quotation Management
    • Compile rate information from carriers and agents to prepare accurate customer quotations.
    • Deliver quotes within an average of 3–4 hours turnaround time, ensuring high precision and completeness.
    • Apply IATA rules, tariffs, and standards to ensure quotes are compliant with international airfreight guidelines.
    • Maintain a clear audit trail of quotes, including validity periods, assumptions, and supporting documentation.
  • Agent & Client Coordination
    • Act as the primary liaison between sales, clients, and overseas/local agents. Respond to customer inquiries via email promptly and professionally.
    • Coordinate with carriers and suppliers to confirm space availability, service options, and rate applicability.
    • Build strong working relationships with clients and agents to support long-term partnerships.
  • Contract & Compliance Management
    • Oversee contract terms with carriers and agents, ensuring agreed conditions are met.
    • Support renegotiation of rates and agreements in line with market changes.
    • Ensure all quotations, bookings, and contracts are compliant with IATA standards, international trade regulations, and company policies.
What You Need
  • Intensive experience in airfreight pricing, operations, and coordination within freight forwarding or carrier environments.
  • Strong knowledge of IATA regulations, tariffs, and industry standards. Experience as a Logistics Coordinator (Air/Sea) or in a freight forwarding / airfreight pricing role.
  • Proven track record in:
    • Shipment tracking & management (import/export, multiple locations).
    • Customs documentation coordination for international shipments.
    • Daily shipment coordination, ensuring deadlines and client requirements are met.
    • Carrier management, including rate negotiations and compliance oversight.
    • Compliance management across trade regulations and company SOPs.
  • Ability to communicate ideas clearly and concisely in English (C1 level), both verbal and written.
  • Client management and customer-facing experience is a plus.
  • High attention to detail and ability to work with numbers under time pressure.
  • Must be based in the Philippines as we are building a regional team there.
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