Direct Procurement Specialist

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Position Description
Position Details
Position Title
Procurement Specialist – Directs
Division / Location
PACT Group Head Office / Moorabbin
Reports to Position
Group Procurement Manager – Directs
Date
16/06/2025
Drafted by
Jitendra Patil
Approved P&C Rep

• Primary Purpose
  
  

The purpose of Procurement Specialist – Directs is responsible for the development of assigned spend categories with in directs spend (Metals, Packaging, Finished goods, Masterbatch and Chemicals) through category management and sourcing activities. This role exists to work with relevant category managers to execute Pact Procurement Category Management strategy which should fully align to the overall Procurement agenda to deliver the greatest value to the business.
Role Accountabilities
Category Management Accountability –

• Support d evelop ment and execut ion of robust end-to-end Category Management strategy across assigned directs spend .
• Measured as below
  • Relevant and effective Category Management Plans are in place.
  • Agreed Category Management and Sourcing project pipeline are in place
  • Delivery against in year and long-term cost reduction and rebate targets
  • Risk identification and implementation of mitigation strategies for key categories
    
    

Strategic Sourcing Accountability –

• Identify and execute s o urcing initiatives within directs spend
• Develop and execute robust sourcing strategies incorporating business requirements and utilising appropriate concepts/frameworks, supply models, supply market research and relevant analysis to support the strategy developed
• Utilise “fit for purpose” methodologies in executing sourcing initiatives (e.g. Strategic Sourcing, Rapid Sourcing, Spot buy, etc.)
• Develop and execute negotiation strategies to drive value through the sourcing initiative, where possible utilise e-auctions to conduct negotiations and reduce sourcing time frames
• Negotiate and execute contracts in conjunction with the legal team at PACT, the relevant Category Manager and key stakeholders
• Develop implementation plans working with the relevant category managers
• Upload contracts, relevant rate cards and supplier KPIs into the nominated system
• Measured as below
  • Prioritised project pipeline agreed with the business
  • Sourcing strategies developed and signed off by key stakeholders
  • Projects executed as per the plan delivering value (cost savings, risk mitigation, innovation, etc.) to the business
  • Business sign off on value delivered through sourcing initiatives
    
    

Contract Management Accountability –

• A dminister and manage contracts to ensure suppliers deliver value in line with or above and beyond contract requirements
• Negotiating and documenting changes that may be required throughout the contract lifecycle
• Measured as below
  • Ensuring all assigned contracts are maintained and changes documented as required
  • Ensuring contracts database is updated in line with key changes to contracts
  • Delivering initiatives identified as part of negotiated contracts
  • Manage supplier performance against KPIs defined in scope contracts
    
    

Supplier Relationship Management Accountability –

• Work with business stakeholders to identify the key supplier relationships Lead and drive supplier relationship to deliver on-going value from strategic suppliers throughout the contract life cycle
• Establish and manage service levels and key performance indicators across suppliers within scope
• Conduct regular operational, strategic and executive supplier meetings
• Develop strategic roadmaps with key suppliers focussing on continuous improvement programs delivering increased productivity and value-add
• Identify and develop suppliers (alternate or new) to support revenue growth through innovative new products or services and manage supply risk for the business
• Measured as below
  • Annual supplier relationship management roadmap assigned suppliers within Top 30 suppliers
  • Complete operational, strategic and executive reviews of suppliers as per the agreed plan and review cycle
  • Year on Year cost reduction or offset of inflation for goods and services
  • Positive scorecard results against KPI’s for all suppliers
  • Identify new and alternate suppliers in line with the category strategy defined and key business requirements
    
    

Financial Management Accountability –

• Support the development of the annual financial forecasts (budgets) along with interim forecasts for categories assigned
• Understand category cost drivers and activity to explain purchase price variance monthly for categories assigned
• Set up a system to manage and report rebates effectively on an ongoing basis (both with the supplier) and internally working with the Procurement Finance and Governance Team
• Measured as below
  • Forecasts developed for the FY
  • Price Variance and Savings tracked on a periodic basis (monthly/quarterly/annually)
  • Rebates tracked on a period basis (monthly/quarterly/annually)
    
    

Procurement Systems Accountability –

• Utilise Procurement Systems (Source to Contract, Procure to Pay or Source to Pay systems) and ERP Systems (SAP) nominated by PACT to conduct all category management and sourcing related transactions
• Update and maintain relevant supplier specific or sourcing project related records for categories/projects assigned
• Measured as below
  • All assigned categories, suppliers and relevant rate cards migrated to and managed via PACT nominated Procurement and ERP systems
  • All sourcing project executed and award to suppliers via the nominated Procurement Systems
    
    

Health, Safety, and Environmental (HSE) Accountability

• Ensure full compliance with Pact Group's Workplace Health, Safety, and Environmental (WHSE) policies and all relevant legislation, including the Health and Safety at Work Act and the Environmental Protection Authority Act.
• Support and actively promote the organization’s WHSE objectives, working closely with the site QSE Manager (or assume responsibility in their absence) to manage WHSE systems, maintain accreditations, and lead internal and external audits. (delete if not applicable)
• Collaborate to achieve safety and environmental targets, ensuring compliance with standards such as FSSC22000, HACCP, ISO14001, and other internal quality control systems. Actively participate in safety, environment, and quality meetings, conduct annual WHSE reviews, and drive continuous improvements with the goal of zero Lost Time Injuries (LTIs).
• Promptly report all hazards, incidents, and near misses, championing a proactive approach to health, safety, and environmental management. Ensure proper use of personal protective equipment (PPE), manage hazard controls, and facilitate WHSE training in collaboration with the Business Unit Manager.
  
  

Key Deliverables / Business Outcomes

• Support d elivery of 4-5% productivity savings across the addressable directs spend each year maintaining a pipeline of initiatives for the next 3yrs
• Support d evelopment of category strategy with full business alignment
• Support major supplier relationship issues and/or supplier commercial disputes that could have a significant adverse financial impact on PACT
• Manage market related cost escalations to achieve competitive cost advantage for PACT
  
  

Knowledge and Experience
Knowledge, Skills And Experience

• Experience in Procurement / Category management / Strategic sourcing preferably for directs categor ies like packaging, metals, masterbatch, chemicals and finished goods.
• Experience in Packaging/FMCG /Manufacturing /C onsulting industry with a commercial focus
• Business Acumen and commercial savvy
• Knowledge of procurement concepts and processes
• Strategic Sourcing methodology
• Excellent negotiation and influencing skills
• Supplier Management & Development
• Project Management Skills
• Effective stakeholder management skills
• Lead cross functional collaboration
• Obtaining, analysing and drawing conclusions from complex business and market data
• Experience utilising SAP and Coupa
• Accreditation / Qualification Requirements
• Relevant degree – Engineering, Finance, Supply Chain Management, Commerce
• Minimum 5 years relevant procurement experience
  
  

Role Specifics
Position Grade verified by P&C Rep
Key Relationships (Internal)
Operations / Site managers / Supply Chain / Logistics / Quality / Purchasing incl. GMs of Bus
Chief Financial Officer
BU cross functional (Finance, Legal, HR, INPACT, IT, Technical)
Shared Business Services – P2P
Key Relationships (External)
Packaging Suppliers
Direct Reports
Nil
Indirect Reports
Nil

• We are #ProudtobePact.
• Employees are expected to demonstrate behaviours consistent with Organisational Values.
  
  

Classification: Internal
xxx Page | 1 Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Purchasing and Supply Chain
• Industries Staffing and Recruiting

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