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Administrative Assistant

4 weeks ago

Makati, Philippines RunRemote Full time

Looking for candidates from the Philippines
Position: Administrative Assistant
Work hours: 9:00AM - 6:00PM London Time
Compensation range: US$1,350 - US$1,500/month
 At RunRemote our mission is to help connect the top-rated remote talent with the world's best job opportunities. Our key markets and clients are located in the US, AUS, UK & Canada just to name a few. All of our roles are full-time and 100% remote, cutting out the daily commute, and providing top-rated talent with the best job opportunities, all from the comfort of their home.
About Our Client
Our client is a property consultancy specialising in strategic growth across the UK and internationally. As market leaders in site acquisitions, our client supports influential hospitality and experiential retail operators in securing prime locations tailored to their expansion goals.
About The Role
Our client is seeking an organised and detail-oriented Administrative Assistant to provide essential operational support. The role centres on complex diary management, high-volume data processing, and compliance administration. This means managing five calendars to prevent scheduling clashes, formatting incoming property details into standardised communications, and updating Excel trackers to maintain accurate records. The role also includes carrying out anti-money laundering (AML) checks through CreditSafe to ensure client compliance. The successful candidate will be proficient in Microsoft 365, highly efficient under time pressure, and comfortable supporting multiple stakeholders across time zones.
Responsibilities:

  • Manage calendars for 5 team members.
  • Monitor diaries proactively to prevent scheduling conflicts, especially during peak busy months.
  • Coordinate calls and meetings by liaising with external contacts via email, checking team availability, and confirming arrangements.
  • Receive incoming property information (brochures, emails, or attachments) and reformat into a standardised email structure.
  • Draft property introduction emails for internal review, ensuring all information is accurately structured and complete.
  • Input all property details from emails into an Excel spreadsheet immediately after drafting the email, maintaining an organised record by area.
  • Create PowerPoint presentations for client pitches or market overviews using pre-existing templates.
  • Send templated requests to clients for required compliance information.
  • Input data into the CreditSafe platform to perform anti-money laundering checks.
  • Download and file results in OneDrive in designated AML folders.
  • Liaise with the team and CreditSafe (training available) to resolve any flagged cases or non-standard results.
Requirements:
  • At least 3 years of experience as an Administrative Assistant.
  • Strong organisational skills and proven ability to manage multiple diaries simultaneously.
  • Proficiency in Microsoft Office 360 (Excel, Powerpoint, Outlook), WhatsApp and OneDrive.
  • Extensive experience in calendar management.
  • Experience in real estate is a plus.
  • High efficiency in processing and formatting large volumes of information quickly and accurately.
  • Professional and polite communication style; capable of sending structured client requests for AML details.
  • Open to giving feedback and suggesting improvements while being adaptable to established processes.
  • Demonstrate efficiency in handling tasks and priorities.
  • Highly organised with strong attention to detail and accuracy in record-keeping.
  • Maintain professionalism and courtesy in client interactions.
  • Proactive in providing feedback and suggesting improvements to clients.
Benefits (Inclusive in the given salary range):
  • $50 Internet Allowance
  • $50 HMO allowance
  • 20 days Paid Time Off
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