Administrative Specialist/Assistant

5 days ago

Cebu City, Philippines Villarica Pawnshop - Cebu Full time

An administrative job typically involves supporting an organization or team to ensure smooth operations. Below is a general Admin Job Description:

Overview

Job Title: Administrative Assistant / Administrative Officer

Responsibilities
  • Office Management
    • Maintain and organize office files, records, and documents (physical and digital).
    • Manage office supplies inventory and place orders as needed.
    • Ensure the office environment is clean, safe, and well-organized.
  • Communication
    • Act as a point of contact for internal and external communications.
    • Handle phone calls, emails, and correspondence professionally.
    • Schedule and coordinate meetings, appointments, and conferences.
  • Data Management
    • Input, update, and retrieve data from systems or databases.
    • Prepare and compile reports, presentations, and spreadsheets as needed.
    • Maintain confidentiality and secure handling of sensitive information.
  • Support for Teams
    • Assist with travel arrangements, bookings, and itineraries.
    • Provide administrative support for projects and events.
    • Liaise with clients, vendors, and service providers.
  • Financial Assistance
    • Process invoices, track expenses, and manage petty cash.
    • Assist in budget tracking and reconciliation of accounts.
  • Compliance and Records
    • Ensure adherence to company policies and procedures.
    • Keep track of deadlines and legal compliance documents.
Qualifications
  • Education: Bachelor’s degree or equivalent (preferred but not mandatory).
  • Experience: 1–3 years of administrative experience (or entry-level for junior roles).
  • Skills:
    • Strong organizational and time-management skills.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
    • Excellent written and verbal communication.
    • Attention to detail and problem-solving ability.
    • Ability to multitask and work under pressure.
Work Environment
  • Office-based, with occasional remote work or travel depending on company needs.
  • Regular interaction with staff, clients, and external parties.
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