Executive Assistant | Personal Assistant

7 days ago

Manila, Philippines TEEMA Solutions Group Full time

Job Overview: We are seeking a detail-oriented, proactive, and highly organized Personal Assistant / Executive Assistant to support a dentist in managing and growing his professional study club activities. The ideal candidate will have a strong background in healthcare, preferably dentistry, and be capable of handling both administrative and research-based tasks. This role requires excellent organizational skills, strong communication, and the ability to manage multiple priorities independently. Responsibilities Research & Content SupportConduct in-depth research and filter high-quality articles, journals, or publications relevant to the dental field. Organize, archive, and categorize research materials for easy access. Assist in refining content by collecting and summarizing relevant PDFs, data, images, and references for presentations or discussions. Filter and organize photos and materials used during study sessions or presentations. Calendar & Time ManagementProactively manage the dentist’s calendar, ensuring alignment with clinical schedules and study club activities. Schedule meetings, webinars, and study sessions with external parties or internal stakeholders. Provide timely reminders and buffer time for transitions between appointments and sessions. Administrative AssistanceOrganize digital files and folders related to study club activities. Maintain a structured documentation system for references, meeting notes, presentation materials, and correspondence. Collect data and assist in formatting, organizing, and presenting information for various club-related tasks. Communication & CoordinationDraft and respond to emails on behalf of the dentist when necessary. Act as a liaison with event organizers, club members, vendors, and other stakeholders (as responsibilities evolve). Maintain professional and timely communication. Future-Forward Tasks (Optional but Advantageous)Potential involvement in managing or posting to social media platforms related to study club updates or event highlights (e.g., Instagram, LinkedIn). Assist with creating and curating content for online visibility and professional branding (if requested). Qualifications Preferred: Background in healthcare, particularly dentistry (e.g., dental assistant, hygienist, dental admin support). Proven experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or similar role. Strong research skills and familiarity with academic articles or dental publications. Proficient in using cloud storage platforms (Google Drive, Dropbox), Google Workspace or Microsoft Office. Experience with calendar tools (e.g., Google Calendar, Calendly, Outlook). Excellent written and verbal communication skills. High level of discretion, reliability, and professionalism. Ability to work independently and handle multiple tasks effectively. Attention to detail, especially when dealing with academic materials and professional communications. Nice to Have Basic understanding of dental terms, procedures, and professional development in dentistry. #J-18808-Ljbffr

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