Personal Assistant

4 weeks ago

Manila, Philippines Global Coordinator Center Ltd Full time

Job Title: Personal Assistant

Job Summary:
The Personal Assistant provides administrative and organizational support to an executive, manager, or team. The role involves managing schedules, handling correspondence, organizing meetings, and ensuring the smooth day-to-day operations of the office or individual’s professional and sometimes personal life.

Key Responsibilities:

Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
Handle phone calls, emails, and other correspondence on behalf of the executive.
Prepare reports, presentations, and documents as required.
Organize and maintain files, records, and databases.
Liaise with internal staff and external contacts, ensuring effective communication and follow-ups.
Coordinate meetings, take minutes, and ensure action items are completed.
Manage personal tasks or errands when requested (e.g., bookings, reminders).
Handle confidential information with discretion and professionalism.
Monitor and manage office supplies or assist with basic administrative tasks.

Qualifications and Skills:
Bachelor’s degree or equivalent experience in business administration or a related field.
At least 5 years of experience working with U.S.-based clients or executives.
Proven experience as a Personal Assistant, Executive Assistant, or similar role.
Excellent communication and organizational skills.
Strong attention to detail and ability to multitask effectively.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and online collaboration tools.
Ability to maintain confidentiality and handle sensitive information.
Professional attitude, flexibility, and reliability.

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