Purchase Order Administrator

3 weeks ago

Southern Manila District, Philippines Buscojobs Full time

Overview

This is a remote position.

Schedule

Schedule :

9 AM to 6 PM EST, Monday to Friday

Company Overview

Join our industry-leading team specializing in innovative mechanical and HVAC solutions. With a commitment to sustainability and efficiency, we provide exceptional mechanical contracting and maintenance services to a diverse clientele across various sectors. Leveraging advanced technology and a robust enterprise resource planning (ERP) system, we streamline procurement and operational processes, ensuring operational excellence and reliability. Our dedicated team upholds the highest standards of service and integrity in every project.

Role Description

The Purchase Order Administrator plays a critical role within our procurement team, focusing on the management and execution of Purchase Orders (POs) within our ERP system. This highly transactional position requires meticulous attention to detail and a systematic approach to managing the entire PO lifecycle, ensuring seamless coordination across departments.

Responsibilities
  • Issue, send, and follow up on Purchase Orders within the ERP system.
  • Analyze PO data as necessary to ensure accuracy and compliance.
  • Compare invoices against purchase orders and shipping documents to verify the receipt of items.
  • Regularly process invoices into the ERP system, making adjustments to POs as needed.
  • Collaborate with vendors, Accounts Payable, and other internal stakeholders to resolve invoicing or PO discrepancies.
  • Compile and verify vendor invoice data to ensure accurate billing and receipt of ordered items.
  • Address shipment errors, including partial, duplicate, or incorrect items, with suppliers.
  • Monitor and update expected time of arrivals (ETAs) for all incoming goods in the ERP system.
  • Communicate any delays or variances in inbound freight to appropriate parties.
  • Perform stock transfers to fulfill service work orders.
  • Maintain strict confidentiality and security of financial records.
  • Manage inventory levels to meet internal and external demands.
  • Regularly update and maintain the ERP system.
  • Undertake additional responsibilities as needed to support departmental goals.
Requirements
  • Proven experience in managing purchase orders and using ERP systems.
  • Exceptional attention to detail and strong analytical skills.
  • Communication skills, both written and verbal.
  • Ability to manage multiple tasks and interact effectively with various organizational levels.
  • Experience handling confidential financial data.
  • Independent and team-oriented work capacity.
  • Knowledge of inventory and supply chain management principles.
  • Adaptability to evolving processes and business environments.
Independent Contractor Perks
  • HMO Coverage for eligible locations
  • Permanent work-from-home
  • Immediate hiring
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