Marketing & Events Coordinator – Remote | Remote | Day Shift | Hmo

Job Description

Permanent

This is a remote position.

Role Summary

This is an execution-focused Marketing Coordinator role, not a creative or strategy-driven one. The position involves the day-to-day execution of marketing activities, focusing on keeping campaigns, events, and content running smoothly. The ideal candidate will be a highly organized, detail-oriented, and reliable self-starter who can work independently with minimal supervision after initial training.

• Content Publishing & Management : Publish blogs, emails, and social media posts prepared by the Content Strategist (not responsible for writing). Manage website updates such as blogs, event information, menus, and banners. Set up, update, and manage lists and campaigns within HubSpot.
• Reporting : Prepare and deliver the monthly marketing report by the first Thursday of each month. Ensure reporting is accurate, consistent, and clearly documented.
• Events & Conferences : Manage logistics and execution for 2 annual conferences and recurring webinars. Responsibilities include vendor coordination, booth/furniture ordering, flights and hotel coordination (with accounts payable), scheduling promotions, and ensuring invoices are processed. Double-check details and ensure all deadlines are met.
• Vendor & Partner Coordination : Serve as the point of contact for vendors and event partners. Ensure smooth communication, timely delivery of requirements, and proper follow-up.
• Process Documentation : Create personal checklists during training to support independent task execution. Keep workflows updated to ensure accuracy and repeatability.
• Asset & Sales Support : Assist with routine updates to sales decks, one-pagers, and other marketing assets. Support the Content Strategist with formatting or asset updates as directed.
• Financial Documentation : Record all marketing-related purchases. Submit receipts and invoices to the admin team within established timelines.

• Use HubSpot, Google Workspace, Canva, project management software, and shared drives.
• Learn and manage vendor portals for event logistics as required.

• Work independently after training with minimal supervision.
• Consistently meet deadlines, even when priorities shift.
• Maintain a high level of accuracy and attention to detail.
• Communicate clearly with both internal team members and external partners.
• Contribute to process improvements and efficiency ideas.

• Must-Haves : Prior experience in marketing support, events coordination, communications, or administrative roles with marketing exposure. Strong organizational and time-management skills; able to handle multiple projects simultaneously. Highly detail-oriented, deadline-driven, and reliable. Strong written and verbal communication skills (clarity and professionalism are key). Comfortable learning new tools and working in project management or reporting systems. Self-directed and dependable — able to execute independently once trained.
• Nice-to-Have : Familiarity with CRM systems (HubSpot preferred, but not required). Experience publishing content or updating websites. Basic Canva skills (editing templates, not design from scratch). Experience with Google Workspace and project management software.

Employee Benefits: Health and Wellness — Comprehensive HMO coverage for you and your dependents. Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future. Financial Flexibility: Virtual Credit Card for added convenience and purchasing power. Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time. Government Benefits: Full support for required government benefits.

Supplemental Pay Types : 13th Month Salary, Overtime Pay, Night Differential, Incentives — Performance-based incentives to reward your contributions and achievements.

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