Accounts Receivable and collections

4 weeks ago


Cabuyao, Philippines Remote VA Full time

Overview

We are seeking a detail-oriented and customer-focused Accounts Receivable Specialist to take full ownership of billing, invoicing, collections, and associated administrative processes. You will serve as the primary point of contact for all AR matters, ensuring accurate billing, timely collections, excellent communication with customers, and legal follow-up as needed. This role replaces two current positions and will streamline and improve receivables process with greater reliability, responsiveness, and service.

Key Responsibilities
  • Invoicing & Billing
    • Issue invoices in accordance with job milestones (deposit, mid-point, completion, touch-ups) as defined by customer category (A/B/C).
    • Ensure signed proposals are received before issuing deposit invoices.
    • Coordinate with site managers and the estimates team to trigger accurate invoicing.
    • Manage bank billing for commercial properties (AIAs, draw schedules, etc.).
  • Accounts Receivable Management
    • Monitor AR ageing and maintain an up-to-date AR dashboard (as per KPIs in the Dashboard).
    • Track overdue payments, flag risks, and escalate critical items (e.g., >90 days).
    • Ensure the company maintains a minimum account float of $100,000 at all times.
    • Deposit and allocate cheques/payments as received.
  • Collections & Legal Follow-up
    • Establish and manage a proactive collections system, aligned with customer categorisation and payment terms.
    • Draft legal reminder letters and follow up professionally on unpaid balances.
    • Liaise with legal advisors when necessary.
  • Customer Service
    • Respond promptly and professionally to customer billing queries via email and phone.
    • Maintain a strong service ethos – “Service Above Expectations.”
    • Support relationship management through accurate, timely, and courteous communication.
  • Documentation & Compliance
    • Ensure full documentation is maintained and accessible for every account.
    • Coordinate and archive billing documents, customer communications.
Qualifications
  • Accounts Receivable and collections experience
  • Experience with Accounting Tools (e.g., QuickBooks, SAP, Xero)
Work Details
  • Purely work-from-home
  • Night Shift (EST)
  • Weekly pay
#J-18808-Ljbffr

  • Cabuyao A, Philippines JOYCE AND DIANA WORLDWIDE INC Full time ₱240,000 - ₱480,000 per year

    We are seeking a detail-oriented and dependable Accounts Receivable Staff to join our finance team. This role is responsible for managing incoming payments, ensuring accuracy of financial records, maintaining customer accounts, and supporting the overall cash flow of the company.Key Responsibilities:Generate and send accurate customer invoices in a timely...


  • Cabuyao A, Philippines JOYCE AND DIANA WORLDWIDE INC Full time ₱200,000 - ₱240,000 per year

    A Credit and Collection Officer's job is to manage and recover overdue payments by contacting clients to negotiate payment plans, resolve disputes, and ensure accounts are kept up-to-date. Key responsibilities include monitoring accounts receivable aging reports, processing payments, reconciling accounts, and coordinating with internal departments like sales...


  • Cabuyao, Philippines OpsArmy Careers Full time

    Accounts Receivable Specialist Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST Type: Full-Time, Remote About the Role We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely...


  • Cabuyao A, Philippines GLOBALINENS WORLDWIDE INC Full time ₱240,000 - ₱480,000 per year

    A Credit and Collection Officer's job is to manage and recover overdue payments by contacting clients to negotiate payment plans, resolve disputes, and ensure accounts are kept up-to-date. Key responsibilities include monitoring accounts receivable aging reports, processing payments, reconciling accounts, and coordinating with internal departments like sales...


  • Cabuyao, Calabarzon, Philippines MULTI-MIX INTERNATIONAL MANUFACTURING CORPORATION Full time ₱400,000 - ₱600,000 per year

    Process and monitor accounts receivable transactions, including invoicing and payment trackingPrepare and send invoices to clients/customers in a timely mannerFollow up on outstanding payments and resolve billing discrepanciesMaintain updated records of customer accounts and payment historiesReconcile accounts receivable ledgers to ensure accuracyGenerate...


  • Cabuyao A, Philippines GLOBALINENS WORLDWIDE INC Full time ₱240,000 - ₱276,000 per year

    The ability to analyze data, solve problems, and perform calculations accurately is critical.Must have knowledge in Microsoft Office Suite, particularly Excel, and have experience with accounting software / VLOOK UP and SUM UPA strong understanding of basic accounting principles and accounts receivable processes is necessary.QUALIFICATIONSbachelor's degree...

  • Accounting Assistant

    4 weeks ago


    Cabuyao, Philippines Quadsys, Inc Full time

    Submits daily sales reports and reconciles daily cash/receivables with the cashier Conducts daily kitchen inventory checks: receiving of fresh/dry goods, kitchen inventory against service, etc. Maintains the petty cash fund: encashes check for fund replenishments, conducts regular cash counts Files PR requests and submits a liquidation report with a verified...

  • Accounting Assistant

    8 hours ago


    Cabuyao, Philippines Quadsys, Inc Full time

    Submits daily sales reports and reconciles daily cash/receivables with the cashier Conducts daily kitchen inventory checks: receiving of fresh/dry goods, kitchen inventory against service, etc. Maintains the petty cash fund: encashes check for fund replenishments, conducts regular cash counts Files PR requests and submits a liquidation report with a verified...


  • Cabuyao A, Philippines ARC Refreshments Corporation (RC Cola) Full time ₱250,000 - ₱500,000 per year

    DUTIES AND RESPONSIBILITIESGather and Analyze account receivable data.Prepares weekly reports or updates on collection status.Maintain account database and update information as needed.Conduct field work for debt collecting and account verification.Manage and resolve customer inquiries.Negotiate payment plans and make recommendation for management...


  • Cabuyao A, Philippines GLOBALINENS WORLDWIDE INC Full time ₱144,000 - ₱276,000 per year

    With knowledge in basic accountingWith experience as account receivablesCan you excel formulas like pivot, v look up and sum ifJob Types: Full-time, PermanentPay: Php20, Php23,000.00 per monthBenefits:Company Christmas giftCompany eventsEmployee discountFree parkingHealth insuranceOn-site parkingOpportunities for promotionPaid trainingPromotion to permanent...