Administrative Assistant

3 weeks ago


Cabuyao, Philippines Remote VA Full time

About the Role:
We are seeking a highly organized and proactive Administrative Assistant to support our team with various operational tasks. The ideal candidate will be responsible for maintaining our daily schedules, managing communication channels, and ensuring smooth administrative operations. This role requires excellent organizational skills, attention to detail, and proficiency with administrative software and tools.

Key Responsibilities:

  • Manage and update calendars, schedule meetings, and set up appointments.
  • Utilize Asana for task tracking and project management.
  • Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date.
  • Organize and review receipts, and track purchases and expenses.
  • Maintain and manage travel logs, including travel arrangements and documentation.
  • Screen record all meetings and use Otter for transcription and meeting notes.
  • Conduct regular file reviews to ensure all records are complete and organized.
  • Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Proficiency with Asana, calendar management tools, and email platforms.
  • Strong attention to detail and organizational skills.
  • Excellent communication skills and the ability to manage multiple tasks effectively.
  • Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred.
  • Ability to work in EST time zone hours (9 AM - 5 PM, Monday to Friday).
  • Competitive compensation
  • Opportunity to work remotely with a collaborative team
  • Professional development and growth opportunities
#J-18808-Ljbffr

  • Cabuyao, Philippines Remote VA Full time

    Overview Job Title: Administrative Assistant with EMR Expertise Location: Remote work Job Description: We are looking for a detail-oriented and organized Administrative Assistant with experience in Electronic Medical Records (EMR) systems. This role involves managing administrative tasks in a healthcare setting, ensuring accurate patient records, and...


  • Cabuyao A, Philippines Wellspring Retail, Inc. Full time ₱150,000 - ₱250,000 per year

    Position Title: Administrative AssistantDepartment: AdminReports To: Treasury Head / AdminJob Level: StaffEmployment Type: Full-timePosition Summary:The Administrative Assistant – is responsible for providing comprehensive clerical and administrative support to both the Treasury and Purchasing functions. The role ensures proper documentation, accurate...

  • Marketing Assistant

    4 weeks ago


    Cabuyao, Philippines JRL Endaya Inc. Full time

    -Administrative Support: Assist with daily administrative tasks to ensure smooth department operations. -Market Research: Conduct research to identify market trends and opportunities. -Campaign Support: Assist in organizing and executing marketing campaigns and events. -Data Management: Maintain and update marketing databases and spreadsheets.

  • Marketing Assistant

    9 hours ago


    Cabuyao, Philippines JRL Endaya Inc. Full time

    -Administrative Support: Assist with daily administrative tasks to ensure smooth department operations. -Market Research: Conduct research to identify market trends and opportunities. -Campaign Support: Assist in organizing and executing marketing campaigns and events. -Data Management: Maintain and update marketing databases and spreadsheets.

  • Marketing Assistant

    5 days ago


    Cabuyao, Calabarzon, Philippines JRL Endaya Inc. Full time ₱200,000 - ₱250,000 per year

    Administrative Support: Assist with daily administrative task to ensure smooth department operations.Market Research: Conduct research to identify market trends and opportunities.Campaign Support: Assist in organizing and executing marketing campaigns and events.Data Management: Maintain and update marketing databases and spreadsheets.

  • Admin Assistant

    5 days ago


    Cabuyao, Calabarzon, Philippines Reel Svc. Phils.,Inc. Full time ₱800,000 - ₱1,200,000 per year

    Administrative SupportManage day-to-day office operations including correspondence, scheduling, and filing (physical & digital).Coordinate with vendors, service providers, and internal teams for smooth office operations.Handle travel arrangements, meeting logistics, and office supply inventory.Accounting & FinanceProcess accounts payable and receivable,...

  • Fleet Administrator

    5 days ago


    Cabuyao, Calabarzon, Philippines YUNYI TRANSPORTATION INC Full time ₱600,000 - ₱800,000 per year

    URGENT HIRING: FLEET ADMINDuties and Responsibilities:Makes plan, schedule and route of trucks to maximize productivity and efficiency of driversEnsure SOP and Safety Policies are implemented at all timesEnsure that all transport fleet vehicles are properly maintained and serviced as scheduledSupports the Fleet Supervisor in coordinating and communicating...


  • Cabuyao, Calabarzon, Philippines J&T Express Full time ₱216,000 - ₱300,000 per year

    QUALIFICATIONSDegree in a program of study related to Management, Human Resources or Business Administration, Associate's Degree or a combination of education and experience1-3 years' experience in the same roleAbove average oral, written and interpersonal skills.*KNOWLEDGE, SKILLS, & ABILITIES*Advance computer skills (MS Office – Word, Excel )Can work...

  • HR Assistant

    3 days ago


    Cabuyao, Calabarzon, Philippines ACRG BATCHING PLANT CORPORATION Full time $104,000 - $130,878 per year

    Recruitment: Posting job ads, interviewing candidates, and selecting new hiresOnboarding: Ensuring the preboarding process for new hires is smoothRecord-keeping: Maintaining employee records and HR meeting informationBenefits administration: Managing compensation and benefits packagesCompliance: Ensuring compliance with labor laws and regulationsPerformance...

  • Pharmacy Assistant

    5 days ago


    Cabuyao, Calabarzon, Philippines Global Medical Center of Laguna, Inc. Full time ₱150,000 - ₱250,000 per year

    About the role As a Pharmacy Assistant at Global Medical Center of Laguna, Inc., you will play a crucial role in supporting the efficient and accurate delivery of pharmaceutical services to our patients. This full-time position is based in our Cabuyao City, Laguna location, where you will work closely with our experienced Pharmacists and Pharmacy...