Business Development Executive Assistant

Business Development Executive Assistant

Posted 1 day ago

Job Description

The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as a gatekeeper, the Executive Assistant manages the executive's schedule, prioritizes appointments, and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements. Additionally, they oversee the organization and flow of information, maintaining effective communication channels with various stakeholders, including internal teams, clients, and external partners. An Executive Assistant assists in preparing reports, presentations, and other relevant documents, ensuring accuracy and confidentiality. They are adept at problem-solving, collaborating with different departments, and handling sensitive and confidential information with the utmost discretion. Ultimately, an Executive Assistant plays a vital role in enhancing the productivity and effectiveness of executives, allowing them to focus on strategic decision-making and maintaining a well-organized and efficient work environment.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Assist with the coordination of international and domestic marketing assets required for project launches and project marketing.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive's business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

To Apply you need to have

• Bachelor's degree or equivalent experience is strongly preferred.
• At least 2-3 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Some experience in design and marketing is essential.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Canva and Eloqua is an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
• Ability to work across multiple time zones.

Location: On-site – Taguig, Philippines

SME - Executive Support

Posted 1 day ago

Job Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as a gatekeeper, the Executive Assistant manages the executive's schedule, prioritizes appointments, and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements. Additionally, they oversee the organization and flow of information, maintaining effective communication channels with various stakeholders, including internal teams, clients, and external partners. An Executive Assistant assists in preparing reports, presentations, and other relevant documents, ensuring accuracy and confidentiality. They are adept at problem-solving, collaborating with different departments, and handling sensitive and confidential information with the utmost discretion. Ultimately, an Executive Assistant plays a vital role in enhancing the productivity and effectiveness of executives, allowing them to focus on strategic decision-making and maintaining a well-organized and efficient work environment.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Assist with the coordination of international and domestic marketing assets required for project launches and project marketing.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive's business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

To Apply you need to have

• Bachelor's degree or equivalent experience is strongly preferred.
• At least 2-3 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Some experience in design and marketing is essential.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Canva and Eloqua is an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
• Ability to work across multiple time zones.

Location: Not specified

Executive Support Associates

Posted today

Job Description

POSITION / ROLE SUMMARY

• The Executive Support team supports UK-based stakeholders and plays a key role in enabling the growth of the team on an international basis.
• This is an exciting opportunity for individuals to become an integral part of the Executive Support team. The role will comprise a core set of Team Leader responsibilities alongside those in the Partner/ Director Executive Support role, where you will provide support to a portfolio of Directors within the UK firm on a named basis. As Team Leader, you will report directly to the Executive Support Manager and support them in delivering and improving the quality of services, to meet the dynamically changing needs of the business and aspirations of our people.
• You will be responsible for the daily running of an Executive Support team, being the day to day point of contact for team queries or issues and working with the Executive Support Manager to ensure continuous improvement, team development and a consistent team approach.

Key Responsibilities

Absence management

• Serve as the main contact for absence management, including holiday requests, reporting sickness, and managing emergencies and co-ordinate staff and workload to ensure short-term cover is in place.
• Communicate with the Manager about return-to-work discussions, wellbeing checks, and necessary escalations.
• Notify the Manager of any resource concerns or exceptional situations.
• Support Manager to plan and manage long-term cover for team members on extended leave. Ensuring the agreed contacts and processes are followed to support the individual and the business.

Team management and Support

• Provide day-to-day pastoral care and support for team members, escalating any concerns to the Manager. Promote a positive and supportive work environment.
• Confidently discuss allocation changes with stakeholders and Executive Support team members.
• Support team development from induction through to career progression, promoting continuous learning and growth.

Team Meetings

• Lead team meetings, actively sharing information and knowledge, promoting and embracing change.

Qualifications

Educational Background

• Bachelor's Degree
• With a minimum of 3 years related working experience as a VA, EA, or relevant field.
• Very strong command of the English language – you will be required to communicate with professional stakeholders across the globe
• Proven experience in a similar administrative or support role.
• Excellent communication and interpersonal abilities at all levels.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team, communicating well both on a one-to-one basis and within a team environment.
• Experience working across geographical areas and effectively managing diaries remotely
• Strong organizational skills with the ability to prioritize and manage multiple requests
• Forward thinking with a proactive, self-starting attitude and strong problem-solving abilities
• Ability to work autonomously and make decisions where appropriate.
• High level of attention to detail
• Excellent influencing and communication skills, with the ability to develop strong internal and external networks remotely and upwardly manage stakeholders at all levels
• Strong technical skills with a curious mindset to embrace and adapt to new technology in a fast-paced environment.
• High levels of confidentiality and resilience

Other Details

Work Setup: Hybrid (50% capacity on a monthly basis) in Meralco Ave, Pasig

Work Schedule: 3PM-12MN PH Time

Training Period: 4-5 weeks (Onsite, then transition to Hybrid upon completion)

Job Types: Full-time, Permanent

Application Questions:

• Have you provided support to international clients and C-suite level?
• (Optional) What's your expected salary range?
• Are you willing to undergo onsite training in Meralco Ave, Pasig for the first 4-5 weeks?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant, Virtual Assistant, or similar: 3 years (Required)

Executive Support Specialist

Makati, National Capital Region AIA

Posted today

Job Description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

Responsible for providing secretarial / administrative support to executives

• Maintain files, records, calendars and diaries
• Arrange business travel, coordinate meeting arrangements and track expenses
• Exercise confidentiality, tact and diplomacy in supporting the executives
• Participate in the development and implementation of secretarial standards, policies and practices for AIA
• Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

Compliance and Executive Support

Posted 1 day ago

Job Description

Salary: P50,000 (Salary Package)

Schedule: Monday to Friday (7:00 AM to 4:00 PM PHT)

What are we looking for?

Skills Required:

• Prior experience working for an Australian company is essential (5 years)
• Legal or financial services experience in your region is highly desirable.
• Strong administration skills, with proficiency in PowerPoint and Excel.
• Experience with compliance systems, recordkeeping, or audit processes preferred.
• Excellent written and spoken English communication skills.
• Ability to prioritise tasks and manage competing deadlines.
• Tertiary Qualifications essential

What will you do?

Compliance (50%)

• Maintain the AFSL register and associated records.
• Take ownership of the compliance management system/software and ensure records are accurate and up to date.
• Conduct ongoing file audits to ensure regulatory and internal policy compliance.
• Assist staff with managing compliance queries, incidents, and breach reporting.
• Ensure policies and procedures are kept current and accessible.
• Support quarterly and ad hoc compliance attestations across the broker and partner network.

Project Coordination (25%)

• Liaise with internal project stakeholders to ensure project documentation and files are consistently maintained.
• Track and follow up on action items, reporting status to the COO and project leads.
• Provide coordination support for regulatory or strategic business initiatives (e.g. system implementations, compliance projects, internal programs)

Executive Assistant / Administration (25%)

• Provide calendar management and scheduling support.
• Assist with administrative tasks, including preparation of presentations (PowerPoint) and reports (Excel).
• Coordinate internal meetings, take notes, and prepare briefing packs when required.
• Support general office administration and ad hoc requests from the COO and leadership team.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (3x a week onsite, 2x a week WFH)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Local Executive Support Analyst

Posted 1 day ago

Job Description

Job Summary: Provides comprehensive professional secretarial and administrative support to various Managing Directors and independently completes a variety of tasks to meet goals under general supervision. May work on assigned Managing Directors with complex role.

• Efficient calendar management of your Managing Director's schedules, including meetings, travel arrangements, time and expense support, and location changes, to ensure optimal productivity.
• Stay ahead of your Managing Director's needs by anticipating their requirements and providing proactive solutions.
• Seamlessly coordinate your Managing Director's daily activities, including logistics and scheduling.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality by protecting sensitive information that you would have access to.

Educational Requirement: Must have: Minimum Bachelor's Degree or relevant business experience

Skills and Work Experience: Must Have:

• 2 years executive assistant experience
• Proficient in MS Office Applications; adaptive to working tool
• Understanding machine learning models (using co-pilot), or operating AI tools effectively
• Good communications skills, meticulous attention to detail

Administrative roles further include Executive Support Senior Manager- Business Services, Executive Support Specialist, and Administrative Assistants with varied locations (Makati, Taguig, Pasig, Malabon, Ayala Alabang, etc.) and responsibilities. Roles describe calendar management, travel arrangements, confidential support, compliance tasks, team leadership, and process improvement.

Executive Support Senior Manager- Business Services

Posted 1 day ago

Job Description

QUALIFICATION REQUIREMENTS

Educational Background

· Bachelor's Degree

· With a minimum of 10 years related working experience

· Very strong command of the English language

· Experienced leader of large teams across multiple locations focused on delivering services to internal customers.

· Experience in establishing a role as trusted business advisor with key stakeholders.

· Articulate and able to communicate to a variety of stakeholders

· Ability to influence people within the business to comply with firmwide requirements.

· Demonstrates a good understanding of different areas of business within the firm and the external environment within which we operate.

· Proficiency in Microsoft Office Suite and other relevant software.

Preferred Experience / Skills

· Comfortable with change and changing technology and able to lead people - through rapid and dynamic change in how, where and when we deliver our services.

· Innovative and able to continually challenge the status quo.

Job Types: Full-time, Permanent

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Paid training

Application Question(s):

Are you okay to the 4 to 5 weeks (Onsite, then transition to Hybrid upon completion)?

Are you okay with the Hybrid (50% capacity on a monthly basis)?

Experience:

• People Management: 5 years (Preferred)
• Offshore/ Shared Service Industries: 10 years (Preferred)
• UK Clients: 1 year (Preferred)

Administrative Assistant

Ayala Alabang, National Capital Region ₱

Posted 1 day ago

Job Description

• Bachelor's Degree/ holder in Financial Management/Accounting.
• Proven internship/experience as Collection/Billing Assistant or any related
• Excellent computer skills in MS Office, especially strong in EXCEL
• Good organizational skills, hardworking and can work independently
• Adherence to laws and confidentiality guidelines

Job Responsibilities:

• Issuance of receipts as applicable for payments
• Prepares all collections for deposit to bank
• Collects interest and penalty charges
• Handles and resolves billing concerns and queries from customers
• Ensure proper filing of used BIR accountable forms Official Receipt (OR) & Acknowledgement receipt (AR)
• Perform other tasks that maybe assigned by Finance Manager from time to time
• Flextime
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Location: Malabon

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