Sales Administrator

2 weeks ago

Makati, Philippines CADIT Consultants Asia Pte Ltd Full time

Social & Cognitive Psychology Enthusiast | Expanding my skillsets on HR About CAD-IT: Established in Singapore in 1991, our vision is to be the preferred Industry 4.0 partner to our valued customers and a key global contributor to the successful use of innovation and technology. Our mission is to provide world-class Industry 4.0 solutions, thereby helping our customers and their supply chains achieve greater innovation, quality, productivity, reduced costs and time-to-market, whilst being good stewards of the resources that are entrusted to us. Key responsibilities Support the sales team with daily administrative tasks (preparing sales documents, order entry, follow-ups). Create, validate, and process customer quotations, sales orders, and delivery documents. Prepare and issue invoices; match invoices to delivery records and sales orders. Maintain accurate customer master data and sales records in the CRM / ERP. Post and reconcile daily sales receipts and collections; prepare bank deposit slips and supporting docs for Finance. Assist with accounts receivable: monitor outstanding invoices, send reminders, and coordinate collections with sales reps. Record and code basic bookkeeping entries (sales, receipts, adjustments) in the accounting system or spreadsheet. Support month-end sales reconciliations (sales vs. invoicing vs. cash received) and provide supporting schedules. Prepare simple sales / collection / customer aging reports for management. Coordinate with Logistics/Operations to confirm deliveries and resolve discrepancies. Handle vendor or customer inquiries related to billing, payments, and order status. Maintain physical and electronic filing systems for invoices, receipts, contracts, and sales paperwork. Assist in basic marketing administration such as preparing promotional materials, coordinating campaigns with the sales team, and maintaining customer databases for outreach. Ad hoc tasks: expense claim processing, petty cash tracking, and basic reporting as needed. Requirements At least 2–3 years experiences in sales admin, sales operations, or bookkeeping (entry-level can be considered with solid internship/clerical experience). Working knowledge of basic accounting/bookkeeping concepts (AR, invoicing, bank deposits, reconciliations). Familiarity with common tools: Microsoft Excel (VLOOKUP, pivot tables a plus), Google Sheets, basic accounting software (QuickBooks, Xero, MYOB, SAP B1, or local ERP) and CRM tools (HubSpot, Salesforce, or similar). Strong attention to detail and accuracy when handling numbers and documentation. Good written and verbal communication in English; basic Filipino (Tagalog) helpful for local customer contact. Comfortable working in a fast-paced team environment and handling multiple stakeholders. Strong organizational and time-management skills. What would you get? Training and Development Discretionary Yearly Bonus Medical & Insurance Benefits Seniority level Executive Employment type Full-time Job function Sales, Administrative, and Accounting/Auditing #J-18808-Ljbffr

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