Executive Virtual Assistant

Executive Virtual Assistant – Bacoor (Remote)

Job Type: Permanent. This is a remote position.

Bezla.com LLC is a U.S.-based global hotel sales and marketing management company operating branded full- and select-service hotels, resorts, convention centers, and independently owned hotels. The company’s operators, platforms, and marketing capabilities produce revenue and returns for hotel owners and investors. Bezla is expanding and seeking an enthusiastic, entrepreneurial, and capable Virtual Assistant to join our support team. This is a remote, independent contractor position with base hourly pay plus bonuses. Coachability is important to succeed.

A day in the life of our associates often includes:

• Preparing reports
• Calendar management
• Writing articles
• Scheduling administrative appointments
• Using social media management and digital marketing tools
• Basic bookkeeping

Requirements

• Bachelor’s or Master’s degree, preferably with distinction
• 1+ years of Marketing & Sales related experience with focus in Digital Marketing, Telemarketing, CRM, Sales/Channel Management, Marketing Spend Effectiveness, or Analytics
• Ability to work 9 AM - 5 PM EST
• High-speed internet of at least 10 Mbps
• A laptop or PC with at least 16 GB RAM
• A noise-canceling headset
• A quiet, dedicated workspace

Benefits

• Fully remote opportunity
• 17 days of Paid Time Off, including national holidays and personal leave
• Weekly and Monthly Bonus Incentives
• Career advancement opportunities with ongoing training and promotion or transfer options

Executive Virtual Assistant – Administrative (Legal Firm, Australia Time)

Job Type: Permanent. Remote position. Work Schedule: 9-5 AEST. To start 30 hours per week, may progress to full time. VA Rate: $7-8 AUD per hour.

Purpose : The position provides timely and accurate administrative support to help the client stay organized and focus on more advanced responsibilities. The role is integral to the business’s success.

Job Qualifications

• Must have at least 1–2 years of relevant experience in administrative support, preferably within the legal industry
• Experience using Clio is a MUST
• Strong communication and interpersonal skills
• Great attention to detail; highly organized
• Ability to work autonomously and as a team member
• Social media savvy
• Good report writing skills; experience in minute taking

General Tasks

• Creating templates on Clio; load/update client information on the Clio portal
• Divert calls or take messages; data entry to create templates from precedents
• Content creation and posting on social media; file management

Detailed Duties and Responsibilities

• Admin tasks like email and calendar management
• Data entry; legal matter management
• File management; drafting emails and documents
• Chasing settlement letters; legal research
• Handling inbound/outbound calls and message taking
• Schedule and coordinate staff meetings
• Respond to emails promptly; prepare memos, invoices, reports
• Write and edit documents; post content on social media
• Liaise with key stakeholders, service users, families, staff and advocates

Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Job Type: Part-Time. Location: Remote. Summary: A dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. Experience in QuickBooks, construction software, and admin tools preferred.

Key Responsibilities

Bookkeeping & Finance

• Maintain accurate financial records in QuickBooks
• Monthly reconciliations, expense categorization, invoice management
• Track accounts payable/receivable; prepare leadership reports

Project Management Support

• Use construction or property management software (e.g., Build-A-Trend) for project updates
• Support coordination with contractors, vendors, and internal stakeholders
• Track project budgets and deadlines

Administrative Tasks

• Manage email and calendar across time zones
• Coordinate travel arrangements
• Assist in file organization, SOP creation, and task tracking
• Provide light social media support and content scheduling

Cross-Business Support

• Potentially support light admin/bookkeeping for an additional service-based business
• Adapt to shifting priorities between multiple workstreams

Qualifications

• Strong QuickBooks knowledge; experience with construction or service industry accounting a plus
• Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar
• Excellent written and verbal English communication skills
• Highly organized, detail-oriented, able to manage multiple priorities
• Strong work ethic aligned with Filipino cultural values of integrity and reliability
• College degree preferred

Tools You’ll Use

• QuickBooks
• Build-A-Trend or similar project management software
• Google Workspace (Gmail, Calendar, Drive, Docs)
• Zoom or Google Meet
• Canva or Meta Business Suite (basic social media use)

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