Executive Assistant To Ceo

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Directly responsible to the Group II President. Generally assist with keeping the executive (Group II President’s) affairs or activities organized and on schedule. This includes transacting as instructed by the executive, running errands, processing documents, managing calendars, taking notes and drafting or responding to correspondences. Responsible for maintaining and improving internal processes in providing assistance and support to the Group II President including the monitoring of the key results areas identified for a Business Unit Head assigned under one’s purview. In charge of harmonizing internal and external resources to expedite workflow. Manage interaction between the Group II President and business unit heads, employees, liaising with internal and external executives on various projects and tasks.

• AS EXECUTIVE SECRETARY: Efficient management of the Group II President’s activities, meetings, calendar and schedule. Ensure timeliness and seamless coordination in managing both personal and business appointments, meetings, and travel arrangements.
• Perform office management functions. Introduce office upgrades and necessary changes and adapt to new technologies/methods. Coordinate with responsible offices to ensure occupational health and safety awareness, office and conference room efficiency and keep office space and Executive’s workspace safe and tidy.
• Respond in a timely manner to internal staff, external customers and visitors. Prepare correspondence, draft emails, letters and memos.
• Act as a first point of contact for callers and emails, responding to inquiries and passing on messages.
• Arrange travel and accommodations for work and personal trips, including document processing, flights, ground transportation, and hotel reservations.
• Organize events and conferences, including sourcing speakers, furniture and catering.
• Manage databases and filing systems.
• Run errands as instructed, such as shopping for gifts or handling bill payments.
• May be assigned to record personal related and official expenses, to prepare reports and bank reconciliation. Handle sensitive information with discretion and confidentiality.
• Coordinate with Group II HR, when necessary, during Group II or Group-wide events.

• Ensure that the assigned Business Unit Head promptly conducts annual Strategic Planning, Budget Planning and Commitment ceremony.
• Guarantees that every Business Unit being handled has annual Balanced Scorecard, monthly compliance and other regular reports.
• Cascades and monitors the implementation of instructions as well as internal systems that improve workflows and promote productivity of the handled business unit.
• Monitors and reports development and timely completion of projects, events, or other initiatives coordinated as spin-offs from meetings, instructions and directives. Tracks the percentage of projects, events, or other initiatives coordinated by that meet the objectives and are completed on time.
• Facilitate relevant requests and requirements of Business Units being supervised.
• May be assigned to handle ADHOC Projects from time to time.
• Actively participates in learning and development through involvement in training, workshops, or other career enhancement activities.
• Adheres to company policies and procedures related to confidentiality and information security.
• Maintains the trust and confidence of executive and ensuring sensitive data is protected.
• Participates in CSR and Reservists activities.
• Perform tasks that may be assigned from time to time.
• At least Bachelor\'s degree in Hotel Management, Business Administration or equivalent experience or any related course. A Master’s degree however is a plus factor.
• Over 5 years of management experience in the Hotel or similar Industry and has experience reporting to “C” and Executive levels.
• Willing to work onsite in Las Piñas.

Skills: Written and Verbal Communication, Time Management, Strong Work Ethic

Las Piñas – Onsite

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