Office Administration Services Technical Assistant

3 weeks ago

Pasay, Philippines SMDC Full time

Office Administration Services Technical Assistant

SMDC Pasay, National Capital Region, Philippines

Responsibilities
  • Ensures that necessary administrative and contractual/technical services are adequately provided.
  • Coordinate with Purchasing Dept. for the evaluation and awarding of service contracts to accredited suppliers/contractors/service providers.
  • Ensures all equipment in the offices are maintained through proper in-house preventive maintenance programs, minor repairs, or out-sourced services to prevent breakdowns and business disruptions.
  • Ensures that service contractors are aware of, and are performing their responsibilities consistent with the company policies and procedures, and the service agreement provisions and requirements.
  • Monitors and schedules the implementation of Offices Maintenance programs.
  • Responsible for the punch listing of completed Offices and ensures punch-listed items are satisfactorily completed prior to acceptance of the Office.
  • Conducts regular office inspections to determine items which need immediate repair or replacement.
  • Investigates incident reports of damage or loss to offices or equipment and initiates required repair in coordination with all concerned groups.
  • Coordinates, provides and monitors insurance applications for recovery of damaged Office equipment/appliances, etc.
  • Provides estimates and specifies materials to be used for repairs and prepares necessary requisitions.
  • Prepares Investigation Report to document technical recommendations for reported damage/loss to office building or equipment.
  • Coordinates with Property Management Dept. & Office Building Administrators/Engineers for technical concerns and repairs.
  • Creates work schedule for Handymen/Technical Assistants by determining workload and work priority.
  • Monitors and evaluates repairs done by Handymen/Technical Assistants and contractors/service providers.
  • Prepares standard parameters to monitor and measure quality of service delivered by contractors/service providers and handymen.
  • Checks and reviews the Daily Time Report (DTR) of handymen personnel assigned in Offices.
  • Monitors stock levels of repair supplies of Offices through the Technical Office Admin. Assistants and coordinates with Asset and Supplies Management for delivery of required supplies.
  • Prepares Technical Accomplishment Report on a weekly basis.
  • Prepares status update report for repairs and maintenance on a monthly basis.
  • Monitors, records and evaluates operating variables such as utilities charges, electric and water meter readings, air-conditioning, service contractors’ coverage and recommends budget re-alignments, if necessary, to finance office operations and maintenance requirements.
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative and Information Technology
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