Logistic Coordinator

4 weeks ago

Iloilo City, Philippines Cooee Inc Full time

Scheduling & Workforce Coordination Check approved quotes in Ascora and prepare for mobilisation Coordinate with the Field Ops Manager to determine labour needs Input crews into Ascora Workforce Planner (by day, site, and supervisor) Send job confirmations and follow up on unconfirmed responses Update planner in real time for changes (no-shows, early finishes, redeployments) Track replacements and report any conflicts Job File, Compliance & Subcontractor Onboarding Create and maintain job folders (Scope, Permits, SWMS, Pre-starts, Variations, Closeout) Upload approved scopes, briefs, and compliance documents in Ascora Verify crew licences and completion of onboarding checklists Administer subcontractor onboarding (licences, work rights, performance tracking) Issue pre-mobilisation compliance checklists and assist in document recovery System Data Entry & Status Updating Update job statuses in Ascora from Quote Approved to Ready for Invoicing Log variation requests and maintain daily registers Verify job completion (reports, photos, approvals) before invoicing Ensure accuracy and consistency in all system updates Problem Solving & Issue Management Identify and raise issues early using the 131 method (1 issue, 3 solutions, 1 preferred outcome) Escalate to the Field Ops Manager when required and coordinate resolutions Document and log incidents, ensuring proper closure and follow-up actions Procurement, Logistics & Equipment Booking Generate and track Purchase Orders for tools, PPE, and materials Coordinate with suppliers and accounts for delivery, reconciliation, and invoicing Manage site logistics, time data, and equipment bookings Ensure all field teams are informed of delivery logistics for plant and skip bins Maintain training registers, toolbox talks, and audit documentation #J-18808-Ljbffr

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