Finance Director

Overview

The Finance Director provides over-all leadership to the entire Finance function including budgeting, financial reporting, compliance, procurement, and strategic financial planning for Habitat for Humanity Philippines (HFHP).

Responsibilities

• Provides leadership to the finance team and collaborates with other departments to ensure that financial resources are efficiently allocated to support the organization’s mission and objectives.
• Ensures effectiveness and efficiency of policies and internal control processes.
• Manages the financial position of HFHP leading to effective and timely monitoring of financial performance against approved plan.
• Implements programs and policies to steward and safeguard financial and physical resources.
• Ensures compliance with Habitat for Humanity International (HFHI), donor, and government requirements related to the utilization of funds and financial reporting for HFHP projects.
• Responsible for overseeing the sourcing, purchasing, and negotiation of goods and services necessary for the organization’s operations.
• As part of the senior management team, reviews and decides on issues that have significant impact on the organization.

Job Specific Duties and Responsibilities

Financial Forecasting, Analysis and Risk Management

• Oversees investment of private funds to maximize return at an acceptable risk level
• Assesses and evaluates financial performance of organization with respect to organizational goals, budgets and forecasts, and provide analysis to the senior management team on a regular basis
• Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
• Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the Senior Management Team (SMT) / National Board of Trustees (NBOT) / Area Office on progress made
• Establishes & implements standards, policies and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI/donor and government requirements.
• Oversees tax functions and ensure compliance with BIR regulations
• Coordinate audits with independent auditors and regulatory agencies
• Enhances and implement financial systems, policies, procedures and tools
• Interprets legislative and program rules and regulations to ensure compliance with all governmental, local and contractual guidelines
• Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and
• Monitors organizational compliance

Financial Management and Reporting

• Develops operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual, donor/grant,program and government reporting requirements.
• Reviews and ensures application of appropriate internal controls and financial procedures at headquarters and in field offices
• Advises on the feasibility of projects, reviews proposed projects and status of ongoing projects and makes recommendations on issues affecting the organization.
• Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
• Internal: organizational revenue/expense, payroll, and balance sheet reports, cash flow reports / projections, reports to funding agencies, development and monitoring of organizational and project budgets.
• External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting;
• Monitors and maintains banking activities of the organization.

Procurement

• Develops and implements procurement strategies to optimize cost savings and operational efficiency.
• Oversees the procurement process, including requisition, sourcing, purchasing, and delivery.
• Collaborates with internal stakeholders to understand their procurement needs and requirements.
• Stays abreast of market trends, economic factors, and regulatory changes that may impact procurement.
• Leads and mentors the procurement staff, providing guidance and support to achieve departmental goals.

Information Technology

• Manages basic office IT services and assets (hardware and software)

Strategic Planning and Management

• Participates and contributes in the development, management, monitoring and achievement of annual and long term strategic business plan. This includes developing appropriate strategies, sound scenario planning, sustainable business models and corresponding activities and key performance indicators.
• Prepares annual organizational operating plan in collaboration with the senior management team and ensure alignment with organization’s strategies and current and projected project portfolio
• Collaborates with relevant departments in monitoring annual plan and provides recommendations for adjustments throughout the year
• Develops and manages an annual plan for the function such as grant management and reporting, treasury, budgeting, tax, accounting and procurement.
• Regularly provides critical financial analysis and updates and present recommendations to the Finance Committee, Executive Committee and Board of Trustees on matters pertaining to the department’s function.
• Regularly performs the department’s risk assessment and contributes to the organization’s risk assessment. Ensures mitigation actions are implemented and risks are monitored and updated throughout the year.

Safeguarding

• Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
• HFHP Supervisors and Managers are responsible for ensuring that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.

Job Qualifications / Specifications

Education / Work Experience : Master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience. At least 5 years’ experience in a leadership role.

Special Skills, Training & Knowledge

• Strategic thinking
• Analytical and logical thinking skills
• Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
• Strong organizational and team-building skills
• Excellent interpersonal and communication skills

Seniorities

• Director

Employment type

• Contract

Job function

• Finance, Accounting/Auditing, and Management
• Industries: Non-profit Organizations, Real Estate, and Civic and Social Organizations

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