Executive Assistant

4 weeks ago

Quezon City, Philippines PRIME Philippines Full time
About Us:
PRIME Philippines is a privately-held Filipino-grown real estate consultancy and advisory firm founded in 2013. With operations in Manila, Cebu and Davao, our hundreds of enterprising professionals work collaboratively to provide expert real estate and investment advice to clients. Recognized as the industry's youngest and fastest-growing real estate advisory company in the country, we are trusted by the top 100 developers in the Philippines and by several Fortune 500 companies around the world.
The company has been consistently providing effective real estate solutions to a wide scope of clients, ranging from landowners, investors, tenants, and others in between.

Job Highlights:
* Professional development and career growth opportunities
* Competitive salary with incentives and rewards system
* Direct mentorship from the Executive leader

Job Description:
We are seeking a highly motivated Executive Assistant to provide comprehensive administrative support to the Managing Director. The ideal candidate shall have excellent communication and organizational skills, the ability to work independently, and strong attention to detail. This role requires a high level of discretion and confidentiality, as well as the ability to handle multiple tasks simultaneously.

Key Responsibilities:
* Provide high-level administrative support to the Managing Director, including managing the calendar, scheduling appointments and meetings, and making travel arrangements
* Coordinate and manage internal and external communications, including drafting and editing correspondence, memos, and presentations.
* Assist with the preparation of reports, proposals, and other business documents from different subsidiaries and highlight important points to be discussed in meetings by the Managing Director.
* Manage and maintain confidential and sensitive information with the utmost discretion and professionalism.
* Prepare and edit documents, presentations, and correspondences for internal and external communication.
* Assist in the company’s event planning and coordination, including guest management, logistics, food, and technical activities.
* Support other members of the executive team as needed
*Attend meetings on behalf of the Managing Director as needed and provide summarized reports with emphasis on the action items for execution.
* Monitor and follow-up people in charge of certain deadlines instructed or delegated by the Managing Director
* Oversee significant projects within the company and provide support where and when needed.

Qualifications:
1. Bachelor’s degree in Business Administration, Communication, or related field. With Masters or Law background is an advantage.
2. Minimum of 5 years of experience as an executive assistant, preferably in a real estate or consulting environment supporting senior management.
3. Exceptional organizational skills with the ability to multitask and prioritize effectively.
4. Strong verbal and written communication skills.
5. Discretion and ability to handle confidential information with integrity.
6. Proficiency in Microsoft Office Suite and Google Suite.
7. Excellent interpersonal skills and the ability to work effectively in a team environment.
8. Detail-oriented approach and strong problem-solving abilities.
9. Professional demeanor and a positive attitude.

Why Join Us?
* Play a pivotal role in supporting the Managing Director and contributing to the company's success.
* Collaborative and supportive work environment that values innovation and growth.
* Competitive compensation package with opportunities for skill development.
* Exposure to the dynamic real estate industry and engagement with diverse professionals.
* Provision of HMO, leave benefits, incentives, and learning & development programs
* Be part of a team that is passionate about making a positive impact.

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