Admin and Facilities Manager

1 month ago

Pasig, Philippines RSD Human Resource Management Consultancy Full time

Responsibilities:Facilities Management:• Manage all aspects of office facilities, including maintenance, repairs, renovations, andsafety protocols.• Coordinate with external vendors and contractors for facility-related projects.• Ensure compliance with health and safety regulations and emergency procedures.• Oversee office security systems and protocols.Administrative Support:• Supervise administrative staff and allocate tasks to ensure efficient operations.• Handle office logistics, such as supplies inventory, equipment maintenance, and spaceutilization.• Assist in scheduling and coordinating meetings, appointments, and travelarrangements.• Manage office budgets and expenses, and prepare reports as needed.Vendor and Contract Management:• Negotiate contracts and service agreements with vendors and suppliers.• Monitor vendor performance and ensure service level agreements are met.• Source and evaluate new vendors for cost-effectiveness and quality.Employee Support:• Act as a point of contact for employees regarding office-related inquiries and issues.• Support new employee onboarding processes related to facilities and office setup.• Foster a positive office culture through effective communication and responsiveness.Event Coordination:• Plan and coordinate office events, meetings, and gatherings.• Arrange catering, audiovisual equipment, and other event logistics.Qualifications:• Proven experience (5+ years) in facilities management, office administration, or relatedfield.• Experience in supporting a medium to large BPO company is desired• Strong organizational and multitasking skills with the ability to prioritize tasks.• Excellent interpersonal and communication skills.• Proficiency in office software and web tools.• Knowledge of health and safety regulations and facilities management best practices.• Bachelor's degree in business administration, facility management, or related fieldpreferred.

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