Accounting Supervisor

Job Purpose:

Responsible for the timely and accurate preparation of the financial statements, board book materials, other reports that may be required by the Accounting Manager and those submitted to BIR, external auditors, etc. Ensures the continuous implementation of strong internal controls within the Accounting department and submits recommendations to the Accounting Manager for any possible improvements.

Goals and Objectives:

• Timely and accurate preparation of monthly financial statements.
• Maintenance of updated and accurate Journal Voucher Book
• Maintenance of updated and accurate books of accounts such as the General Ledger, Sales Book, Cash Receipts Book, Cash Disbursements Book, and Journal Voucher Book.
• Timely and accurate preparation of monthly OSI report.
• Timely and accurate preparation of financial statements (balance Sheet, Income Statement and Cash Flows), and various schedules such as operating expense, factory overhead, accrual, etc.
• Accurate check disbursements (manual and bulk), sales invoices, journal vouchers, sales to employee summary, petty cash fund replenishment, etc.
• Preparation of board book materials.
• Accurate returns and supporting schedules to be filed with such government agencies as BIR, SEC, SSS, etc. and ensures timely filing and payment.
• Preparation of the department’s yearly budget.
• Preparation of accurate schedules required for the year-end financial audit and BIR audit.
• Assistance to the Accounting Manager in developing and upgrading the accounting manual and in reviewing/improving the accounting systems and procedures.

Reporting Relationships:

• Reports to Accounting Manager
• Supervises Accounting Clerks

Duties and Responsibilities:

• Oversees the accounting staff in the timely and accurate preparation of the monthly financial statements.
• Maintains and updates the Journal Voucher Book for any month-end adjustments.
• Checks the accuracy, validity and maintenance of books of accounts such as the General Ledger, Sales Book, Cash Receipts Book, Cash Disbursements Book, and Journal Voucher Book.
• Prepares/update monthly OSI report.
• Prepares financial statement schedules such as the Balance Sheet, Income Statement (for the month and year-to-date), Cash Flow Statement, operating expense, factory overhead, etc.
• Checks the accuracy and validity of the check disbursements ( manual and bulk ), sales invoices, journal vouchers, sales to employee summary, petty cash fund replenishment, etc.
• Coordinates with the Accounting Manager and the accounting staff for the preparation of the board book materials.
• Reviews returns and supporting schedules to be filed with such government agencies as BIR, SEC, SSS, etc. and ensures timely filing and payment.
• Prepares the department’s yearly budget.
• Coordinates with accounting staff the schedules required for the year-end financial audit and BIR audit.
• Assists the Accounting Manager in developing and upgrading the accounting manual and in reviewing/improving the accounting systems and procedures.
• Complies with food safety policies of the Company and actively participates in related programs and activities aimed at the development/promotion of a food safety culture.
• Other duties that may be assigned by the Accounting Manager.

Key Technical Skills and Knowledge:
• Bachelor of Business Administration major in Accounting.
• Licensed Certified Public Accountant.
• At least three (3) years related work experience.
• Should have good analytical skills, computer literate, good supervisory skills.

Key Cultural Competency Factors:
• Fostering Teamwork
• Results orientation
• Analytical thinking
• Managing performance
• Initiative
• Developing others
• Influencing Others
• Thoroughness
• Forward thinking

Key Success Factors:
• Ability to work closely with other personnel within the organization
• Hardworking and dedicated to her job
• Thorough
• Good administrative skill
• Analytical and forward thinking
• Initiative
• Proactive
• Knowledge of food safety policies of the Company

Performance Measures:
• Availability of accurate monthly financial statements on or before the 6th day of the following month.
• Availability of accurate books of accounts such as the General Ledger, Sales Book, Cash Receipts Book, Cash Disbursements Book, and Journal Voucher Book monthly.
• Accurate monthly OSI report.
• Accurate monthly OSI report.
• Availability of accurate financial statements ( balance Sheet, Income Statement and Cash Flows), and various schedules such as operating expense, factory overhead, accrual, etc.
• Accurate check disbursements ( manual and bulk ), sales invoices, journal vouchers, sales to employee summary, petty cash fund replenishment, etc.
• Availability of board book materials a week before the BOD meeting.
• Accurate returns and supporting schedules to be filed with such government agencies as BIR, SEC, SSS, etc. and ensures timely filing and payment.
• Accounting department’s yearly budget.
• Accurate schedules required for the year-end financial audit and BIR audit.
• Assistance to the Accounting Manager in developing and upgrading the accounting manual and in reviewing/improving the accounting systems and procedures.

Career Pathway:
• Accounting Manager