Travel Claim Assistant

1 week ago

Manila, Philippines Panoptik Global Full time

Travel Claims Processing

•Review and analyze the travel expense claims of staff and non-staff from Headquarters (HQ), Regional Offices and Country Offices

• To verify the validity and accuracy of travel expense claims in accordance with revised The company Travel Rules and Regulations;

• Provide feedback and update to the travel requestors on any pending documentations or issues noted on the travel expense claims;

• Liaise the required information and approval to validate the claims with the Staff Travel Coordination (STC) for ticket booking related concerns, Department of Financial Management (DFM) for exceptional approvals and escalation, and Human Resources Administration Unit (HRAU) for contract employment status;

•Coordinate the bank information update of the payee to facilitate the settlement with the Manila Treasury Services (MTS) for bank transfers and Manila Human Resources Operations (MHRO) for payroll addition and deduction;

•Coordinate with ICT Support – Wave Travel for technical issues encountered on Travel Application

•Timely submission of processed travel expense claims for 2nd reviewer and Supervisor’s verification;

•Send reviewed travel claims to relevant offices and update monitoring file;

•Ensure the accuracy and correctness of entries posted in Oracle Wave - Online Travel Application and Accounts Payable modules

•Clarify queries from claimants and others pertaining to the settlement of travel claims;

•Advice offices regarding interpretation of the travel regulation, expense claim computations and assist users for some travel module queries;

•Monitor timely submission of travel expense claims, liquidation of staff advances and assist in the follow up of outstanding travel claims;

•Keep abreast of revisions and developments in Travel Rules and Regulations and travel module;

•Prepare and update process flow of CAS/GSSC -TEC on any changes, revisions and developments on the review procedure of travel claims;

•Provide data to supervisor on the status of TECs on the daily basis for the proper monitoring of the TECs;

•Manage CAS – Travel Claims and GSSC – TEC mailboxes

•Timely monitoring of tickets in Freshservice FinCoorp and ensure ticketsare resolved within SLA limits

•Perform other accounting functions as may be required.



EDUCATION

· University degree in Finance, Accounting or relevant field from an accredited academic institution, with four years of relevant professional experience, preferably in the field of accounting or finance, audit experience would be an advantage; or Minimum of four year course of relevant work experience in the field of accounting, finance, budgeting, audit experience an advantage;



EXPERIENCE

· Sound knowledge of accounting systems and/or Oracle plus generally accepted accounting principles, internal controls and audit/review procedures;

· Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage;

· Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency.



SKILLS

· Knowledge of financial rules and regulations.

· Knowledge of International Public Sector Accounting Standards (IPSAS).

· Knowledge of the company Travel Policies and Regulations is preferred.

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