
Executive Operations Coordinator
4 days ago
Key Responsibilities:
- Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
- Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
- Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
- Prepare presentations, documents, and reports, often anticipating needs before requests are made.
- Master the executive’s preferences, systems, and work rhythms to ensure smooth daily operations.
- Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
- Represent the executive professionally in all interactions—written and verbal.
- Maintain strict confidentiality and professionalism at all times.
Qualifications:
- 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
- Exceptional written and spoken English communication skills.
- Strong organizational skills with the ability to manage competing priorities and timelines.
- Self-motivated and resourceful with a demonstrated ability to work independently.
- Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.)
- High emotional intelligence and the ability to adapt communication styles based on personality and context.
- Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.
- Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
- Background in project coordination, digital marketing, events, or business operations.
System Requirements:
Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
Back-up Computer Processor: at least dual-core or higher
Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
Operating System: at least Windows 10 64-bit
Internet Speed:
Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
Back-up Connection: at least 5 Mbps
-
Executive Operations Coordinator
2 weeks ago
Santa Rosa, Philippines Rocket Station Full timeKey Responsibilities: - Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones. - Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups. - Conduct independent research and analysis to support executive decision-making...
-
Office Programs Coordinator
13 hours ago
Santa Rosa, Philippines Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...
-
Operations Coordinator
1 week ago
Santa Rosa, Philippines Visit.org Full timeVisit.org is seeking a proactive and detail-oriented Operations Coordinator, Supply Team to join our remote workforce. This contract position (40 hours/week, invoiced monthly) is based in the Philippines. The role requires work from 6:00 am to 2:00 pm Eastern Time, with some flexibility in schedule. Visit.org is a fast-paced, early-stage start-up and proud...
-
Manufacturing Operations Manager
2 weeks ago
Santa Rosa, Philippines Optimus Executive Search Solutions Full timeA leading and rapidly growing company in the pharmaceutical and food manufacturing sector is seeking a Senior Manufacturing Operations Leader to oversee and elevate its large-scale production environment. This is a high-impact leadership role with the opportunity to shape operations at a strategic and organizational level. Location: Nueva Ecija ...
-
Executive Operations Coordinator
2 days ago
Pulong Santa Cruz, Calabarzon, Philippines Rocket Station Full time ₱900,000 - ₱1,200,000 per yearKey Responsibilities:Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.Conduct independent research and analysis to support executive decision-making without...
-
Account Executive
2 weeks ago
Santa Rosa, Philippines Extreme Networks Full timeJoin to apply for the Account Executive role at Extreme Networks 4 days ago Be among the first 25 applicants Join to apply for the Account Executive role at Extreme Networks The Account Executive prospects, maintains and expands relationships with strategically important large customers. Assigned to three to five Vertical Markets, the Account Executive...
-
Executive Assistant and Office Manager
2 weeks ago
Santa Rosa, Philippines Humanheartnature Full timeHuman Nature is the country’s leading brand of genuinely natural personal care, home care and cosmetic products. We are an enterprise with a heart - Love for the Philippines. Love for the poor. Love for the environment. Every individual in our company plays an important role in building a sustainable, world-class enterprise that brings us closer to our...
-
Operations Specialist
2 weeks ago
Santa Rosa, Philippines Uncommonly Good People Full timeWe are Uncommonly Good People - a talent & recruitment consultancy specialising in and hiring for AdTech, MarTech, Digital Agency, Tech & ECommerce clients across APAC. We work with amazing global established and hyper-growth digital businesses looking for exceptional talent. We are partnering with an institution dedicated to championing media agencies...
-
Transaction Coordinator
2 weeks ago
Santa Rosa, Philippines Cyberbacker Full timeThis is your opportunity to earn dollars while working from home and jump-start your freelancing career even without prior experience. Available for both Full-time and Part-time positions RESPONSIBILITIES: -Oversee all Aspects of buyer and seller transactions from executed purchase agreement to closing. -Coordinate title/escrow, mortgage loan and appraisal...
-
Executive Assistant
2 weeks ago
Santa Rosa, Philippines Careers at My Online Staff Full timeExecutive Assistant (Morning shift/Work from Home) Join Our Team: Permanent Work-from-Home Opportunity! My Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift , allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority. The ideal candidate will provide top-level...