Executive Operations Coordinator

4 weeks ago

Santa Rosa, Philippines Rocket Station Full time

Key Responsibilities:
- Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
- Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
- Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
- Prepare presentations, documents, and reports, often anticipating needs before requests are made.
- Master the executive’s preferences, systems, and work rhythms to ensure smooth daily operations.
- Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
- Represent the executive professionally in all interactions—written and verbal.
- Maintain strict confidentiality and professionalism at all times.

Qualifications:
- 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
- Exceptional written and spoken English communication skills.
- Strong organizational skills with the ability to manage competing priorities and timelines.
- Self-motivated and resourceful with a demonstrated ability to work independently.
- Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.)
- High emotional intelligence and the ability to adapt communication styles based on personality and context.
- Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.
- Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
- Background in project coordination, digital marketing, events, or business operations.

System Requirements:
Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
Back-up Computer Processor: at least dual-core or higher
Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
Operating System: at least Windows 10 64-bit

Internet Speed:
Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
Back-up Connection: at least 5 Mbps

  • Executive Operations Coordinator

    7 hours ago

    Santa Rosa, Philippines Rocket Station Full time

    Key Responsibilities: - Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones. - Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups. - Conduct independent research and analysis to support executive decision-making...

  • Executive Assistant

    7 days ago

    Santa Rosa, Philippines Ecomexperts Full time

    Executive Assistant / Operations Coordinator About Ecomexperts Ecomexperts is a specialized SEO agency for e‑commerce and B2B clients. We're a process‑driven team blending SEO excellence, automation, and creative execution. You’ll work directly with Marc (Founder/SEO Director) to strengthen team accountability, tighten execution systems, and turn ideas...

  • Office Programs Coordinator

    3 weeks ago

    Santa Rosa, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Executive Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Rocket Station Full time ₱900,000 - ₱1,200,000 per year

    Key Responsibilities:Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.Conduct independent research and analysis to support executive decision-making without...

  • Executive Virtual Assistant

    7 days ago

    Santa Rosa, Philippines Bamboo Works Full time

    We are seeking a highly reliable and structured Executive Virtual Assistant to act as the operational right hand to the founders. The purpose of this role is to ensure the ecosystem runs efficiently across all projects, meetings, events, and client relationships. You will bring structure, reliability, and calm execution to a fast‑moving, international...

  • Customer Operations Executive

    2 weeks ago

    Santa Rosa, Philippines Outsourced Full time

    Overview Customer Operations Executive (Home-based) role at Outsourced. ph. Join to apply for the Customer Operations Executive (Home-based) role at Outsourced. About Us: Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is...

  • Executive Assistant

    7 days ago

    Santa Rosa, Philippines Clarke Point Pte Ltd Full time

    Company Overview Fitzgerald & Co Insurance Brokers is a specialist insurance brokerage based in Australia, delivering tailored insurance solutions to businesses and individuals. With years of experience in the industry, the firm is committed to providing professional, personalised advice and exceptional client service. The team leverages leading insurance...

  • Executive Assistant with Asana Proficiency

    4 days ago

    Santa Rosa, Philippines Medium Full time

    Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...

  • Executive Assistant

    3 weeks ago

    Santa Rosa, Philippines Tapi Full time

    Overview Join to apply for the Executive Assistant role at Tapi . Tapi is looking for a full-time remote Executive Assistant to support our CEO and Co-Founder. You’ll be the trusted partner behind the scenes who keeps things moving, making sure calendars run smoothly, priorities stay on track, and nothing important slips through the cracks. From...

  • Logistics Coordinator

    2 weeks ago

    Santa Rosa, Philippines San Miguel Corporation Full time

    Overview San Miguel intends to further enhance our market position in the Philippines by leveraging the company’s financial resources and experience to allow it to continue to introduce new products and services. Potential investments to develop or expand existing businesses include building additional service and micro-filling stations, constructing new...