Executive Operations Coordinator

4 weeks ago

Santa Rosa, Philippines Rocket Station Full time

Key Responsibilities:
- Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
- Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
- Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
- Prepare presentations, documents, and reports, often anticipating needs before requests are made.
- Master the executive’s preferences, systems, and work rhythms to ensure smooth daily operations.
- Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
- Represent the executive professionally in all interactions—written and verbal.
- Maintain strict confidentiality and professionalism at all times.

Qualifications:
- 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
- Exceptional written and spoken English communication skills.
- Strong organizational skills with the ability to manage competing priorities and timelines.
- Self-motivated and resourceful with a demonstrated ability to work independently.
- Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.)
- High emotional intelligence and the ability to adapt communication styles based on personality and context.
- Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.
- Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
- Background in project coordination, digital marketing, events, or business operations.

System Requirements:
Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
Back-up Computer Processor: at least dual-core or higher
Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
Operating System: at least Windows 10 64-bit

Internet Speed:
Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
Back-up Connection: at least 5 Mbps

  • Executive Operations Coordinator

    2 weeks ago

    Santa Rosa, Philippines Rocket Station Full time

    Key Responsibilities: - Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones. - Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups. - Conduct independent research and analysis to support executive decision-making...

  • Office Programs Coordinator

    1 week ago

    Santa Rosa, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Operations Coordinator

    3 weeks ago

    Santa Rosa, Philippines Visit.org Full time

    Visit.org is seeking a proactive and detail-oriented Operations Coordinator, Supply Team to join our remote workforce. This contract position (40 hours/week, invoiced monthly) is based in the Philippines. The role requires work from 6:00 am to 2:00 pm Eastern Time, with some flexibility in schedule. Visit.org is a fast-paced, early-stage start-up and proud...

  • Executive Operations Coordinator

    2 weeks ago

    Pulong Santa Cruz, Calabarzon, Philippines Rocket Station Full time ₱900,000 - ₱1,200,000 per year

    Key Responsibilities:Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.Conduct independent research and analysis to support executive decision-making without...

  • Manufacturing Operations Manager

    3 weeks ago

    Santa Rosa, Philippines Optimus Executive Search Solutions Full time

    A leading and rapidly growing company in the pharmaceutical and food manufacturing sector is seeking a Senior Manufacturing Operations Leader to oversee and elevate its large-scale production environment. This is a high-impact leadership role with the opportunity to shape operations at a strategic and organizational level. Location: Nueva Ecija ...

  • Customer Operations Executive

    8 hours ago

    Santa Rosa, Philippines Outsourced Full time

    Overview Customer Operations Executive (Home-based) role at Outsourced. ph. Join to apply for the Customer Operations Executive (Home-based) role at Outsourced. About Us: Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is...

  • Account Executive

    3 weeks ago

    Santa Rosa, Philippines Extreme Networks Full time

    Join to apply for the Account Executive role at Extreme Networks 4 days ago Be among the first 25 applicants Join to apply for the Account Executive role at Extreme Networks The Account Executive prospects, maintains and expands relationships with strategically important large customers. Assigned to three to five Vertical Markets, the Account Executive...

  • Executive Assistant

    1 week ago

    Santa Rosa, Philippines Tapi Full time

    Overview Join to apply for the Executive Assistant role at Tapi . Tapi is looking for a full-time remote Executive Assistant to support our CEO and Co-Founder. You’ll be the trusted partner behind the scenes who keeps things moving, making sure calendars run smoothly, priorities stay on track, and nothing important slips through the cracks. From...

  • Logistics Coordinator

    8 hours ago

    Santa Rosa, Philippines San Miguel Corporation Full time

    Overview San Miguel intends to further enhance our market position in the Philippines by leveraging the company’s financial resources and experience to allow it to continue to introduce new products and services. Potential investments to develop or expand existing businesses include building additional service and micro-filling stations, constructing new...

  • Training Coordinator

    8 hours ago

    Santa Rosa, Philippines SupportNinja Full time

    Work Set Up: Remote Equipment: Company provided Start Date: TBD Shift: 3pm-12mn MNL / 9pm-6am MNL Responsibilities Logistical Coordination: Schedule training sessions, reserve venues, and coordinate other logistical aspects for effective sessions. Work cross-functionally with various sites to support the end-to-end execution of multiple training initiatives...