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Administrative Officer

7 hours ago

Makati, Philippines Phil National Lines, Inc. Full time

Key Responsibilities
Administrative & Office Operations
 Manage daily office operations and administrative workflows
 Maintain proper filing systems (physical and digital)
 Monitor office supplies, utilities, and service contracts
 Coordinate with vendors, service providers, and suppliers

Documentation & Records
 Prepare, review, and organize contracts, memos, and internal documents
 Track deadlines, permits, licenses, and compliance requirements
 Assist in preparing reports, presentations, and correspondence
 Maintain confidentiality of company records and information

Coordination & Support
 Coordinate schedules, meetings, and appointments of management
 Act as point person for inter-department coordination
 Assist HR, Accounting, Purchasing, and Operations as needed
 Follow up on pending tasks, approvals, and submissions

Compliance & Process Control
 Ensure administrative processes follow company policies
 Assist in audits, inspections, and government requirements
 Help standardize procedures and improve office systems

Qualifications
• Graduate of Business Administration, Management, or related course
• At least 3 years experience in administrative or office support role
• Strong organizational and documentation skills
• Computer literate (MS Word, Excel, email, basic reporting)
• Good written and verbal communication skills
• Can work independently with minimal supervision
• Detail-oriented, discreet, and reliable

 Preferred (but not required):
• Experience in construction, logistics, shipping, or industrial companies
• Exposure to ISO, compliance, or audit documentation