Sales Coordinator/Gallery Assistant
3 weeks ago
The Gallery Sales Associate is responsible for providing exceptional customer service and sales support to clients in a fast-paced gallery environment. This role requires a strong attention to detail, excellent communication skills, and the ability to work effectively in a team.
Key Responsibilities:- Administrative General Tasks:
- Prepares and dispatches general correspondence, both local and foreign.
- Prepares and dispatches quotes/offers to both local and foreign clients, as needed.
- Catalogues prints/books/reference materials, etc.
- Encodes new purchases and others.
- Executes client presentations, client visits, and closes sales.
- Prepares documents needed for the delivery of Sold Articles, i.e. print labels, Certificates of Authenticity to Invoices, DRs, etc.
- Ensures collection of payments for sold articles in coordination with Accounts Receivable section.
- Coordinates with Frame-shop for matting and framing requirements.
- SRP calculation for Outside Work (OWs)
- Prepares assigned Reports.
- Gallery Specific Responsibilities:
- Executes over-all gallery functions.
- Maintains cleanliness and orderliness in the gallery.
- Makes conscious effort to develop product knowledge.
- Executes proper handling of sales transactions and inquiries in the aim of concluding a sale.
- Monitors sale transaction until goods receipt and payment by client.
- Arranges for replenishment of sold items.
- Maintains and administers at least six (6) shows plus internal/external shows prepared by Curator or designate.
- Quotes made to order mattings, framings and hanging system.
- Executes merchandise transfers per SOP.
- Performs basic framing and ordinary mattings.
- Coordinates all sales related issues/events/work with the Gallery Sales Supervisor or designate.
- Completes Daily Handover report for all Gallery related inquiries from clients as well as pending tasks.
- Can work 6 days in a week (Saturday or Sunday).
- Any business related course.
- At least 2-3 years work experience.
- High school diploma or equivalent required.
- At least 2-3 years work experience in a sales or customer service role.
- Excellent communication and interpersonal skills.
- Ability to work effectively in a team environment.
- Strong attention to detail and organizational skills.
- Employee discount.
- Free parking.
- Health insurance.
- On-site parking.
- Opportunities for promotion.
- Paid training.
- Pay raise.
- Promotion to permanent employee.
- Transportation service provided.
- 13th month salary.
- Performance bonus.
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