Administrative Assistant
3 weeks ago
Administrative Assistant sought to provide support in executing finance and operational functions at a Research and Development station, ensuring smooth and efficient office operations.
The ideal candidate will manage inventory, coordinate supply planning, schedule trips, oversee purchase processes, and execute a range of operational functions. Responsibilities include:
- Managing inventory inflows and outflows, maintaining healthy stock levels by ensuring timely procurement of supplies.
- Ensuring timely fulfillment of stakeholder service requests, such as transportation, accommodation arrangements, repairs and maintenance of vehicles, computers, and other equipment.
- Coordinating with the IT department for necessary computerization and technical requirements.
- Handling the facilitation of incoming and outgoing documents and goods.
- Recording, summarizing, and preparing reports on all operating expenses.
- Overseeing and managing revolving funds and petty cash, including fund availability, account balances, disbursements, and replenishments.
- Ensuring timely processing of cash requests and advances.
- Monitoring payments and payables, ensuring they are addressed within the specified time frame.
- Participating in relevant training programs to enhance operational skills.
- Assisting employees with HR-related concerns.
- Assisting in the implementation of company activities and programs.
- Contributing to process improvement initiatives within the operations team.
- Engaging in cross-functional team projects to gain a broader understanding of company operations and improve collaboration with other departments.
- Performing various operational tasks, such as answering calls, mailing, data filing, record keeping, and other related duties as required.
Qualifications:
- BS in Business Administration or any related course.
- At least 2 years of experience in an office-related job.
- Knowledge in basic accounting.
- Strong interpersonal and communication skills, both written and oral.
- Proficient in Google Workspace.
- Ability to multitask.
- Valid driver's license is an advantage.
- Willing to relocate or commute in San Juan, Batangas.
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