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Admin Specialist US

2 months ago

Manila, National Capital Region, Philippines Global Staff Connections Inc. Full time

Qualifications:

Graduate of Business Administration, Office Management, or any relevant degreeAt least 2 years of experience in an administrative roleMust be proficient in MS Word, Excel, and PowerPointExperience with machine learning techniquesStrong attention to detail with excellent proofreading and editing skillsFamiliarity with document management systems and data entry proceduresAbility to manage multiple tasks and prioritize effectively in a fast-paced environmentExcellent communication and interpersonal skillsStrong organizational, critical thinking, and problem-solving skillsExcellent written and verbal communication skillsMust be willing to work in a hybrid arrangement and in a night shift schedule

Responsibilities:

Create, format, edit, and proofread documents such as reports, proposals, letters, and presentations, ensuring accuracy and adherence to company guidelines, reviewing for grammatical, typographical, and formatting errors, and making necessary corrections to ensure high-quality outputTrack changes and maintain version control of documents to ensure the most current version is available and outdated versions are properly archivedAddress and resolve issues related to document formatting or software functionalityWork closely with various departments to gather necessary information and clarify document requirementsPrioritizes and schedules work assuring accuracy and speed in completion.Handle sensitive or confidential information with care, ensuring compliance with privacy and security policiesOrganize and manage the storage of documents for future reference.Coordinate and arrange meetings, including preparing agendas and taking meeting minutes, documenting action items, and following through to resolutionPrepare and process department deliverables and running reports as requestedAssist in efforts to identify and implement process improvementsSpecial projects and additional responsibilities as assigned