Admin Assistant and Receptionist

2 weeks ago


Manila, National Capital Region, Philippines Dionlong Construction Inc. Full time

Job Description: Administrative Assistant

Position Summary:

We are seeking a reliable and highly organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, attention to detail, and the ability to multitask.

Key Responsibilities:

Greet and assist visitors and clients in a professional and friendly manner.

Answer and direct phone calls promptly and courteously.

Manage incoming and outgoing correspondence (e.g., emails, letters, packages).

Schedule appointments and maintain calendars.

Coordinate meetings and conferences, including arranging catering and equipment setup.

Maintain office filing and storage systems.

Perform data entry and update records as needed.

Assist with organizing and maintaining office common areas.

Order office supplies and ensure inventory is well-stocked.

Handle sensitive information in a confidential manner.

Skills and Qualifications:

Proven experience as an administrative assistant or receptionist.

Proficiency in MS Office (MS Excel and MS Word, in particular).

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Strong written and verbal communication skills.

College Graduate; additional qualifications in Office Administration are a plus.

Job Description: Receptionist

Position Summary:

We are seeking a friendly and professional Receptionist to join our team. The ideal candidate will have a positive attitude, excellent communication skills, and the ability to multitask effectively. As the first point of contact for our company, the Receptionist plays a crucial role in creating a welcoming environment.

Key Responsibilities:

Greet and welcome visitors in a courteous and professional manner.

Answer and direct phone calls promptly and efficiently.

Maintain a tidy and organized reception area.

Schedule appointments and manage conference room bookings.

Handle incoming and outgoing mail and deliveries.

Assist with administrative tasks such as filing, photocopying, and data entry.

Maintain office security by following safety procedures and controlling access.

Manage office supplies and place orders as necessary.

Assist with coordinating office events and gatherings.

Perform other clerical receptionist duties as needed.

Skills and Qualifications:

Proven work experience as a Receptionist, Front Office Representative, or similar role.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Professional attitude and appearance.

Solid written and verbal communication skills.

Ability to be resourceful and proactive when issues arise.

College Graduate; additional certification in Office Management is a plus.

Note: Both positions require a reliable, responsible individual who can handle various tasks simultaneously and contribute to a positive office environment. Adaptability and a willingness to learn are essential qualities for success in these roles.



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