Technical Secretary

2 weeks ago


Manila, National Capital Region, Philippines Colas Rail Philippines Inc. Full time
Purpose of the Job

Coordinate and provide secretarial administrative support to Project Sub-Systems Managers (SSMs) Power, PRI/TCR, Signalling, Depot Equipment and OCS.

Responsibilities

Includes but not limited to the following:

  • Set up and coordinate meetings and appointments.
  • Manage calendars, schedules meetings and taking appropriate actions.
  • Type and prepare letters, reports, and minutes of meetings, as required.
  • Assist in the preparation and compilation of paperwork's for meetings, as well as reports and project documents.
  • Booking of domestic and international travel including flights, vehicle hire and accommodation in accordance with travel policy. Liaison with appointed person in charge within the organization.
  • Prepare and submit Visa process for business trips.
  • Any other tasks that may be assigned from time to time by the SSMs.
  • Preferable 3+ years of professional experience in an administrative role
  • Knowledge of Engineering, design or technical tasks or at least able to coordinate.
  • Knowledge of a project environment, project delivery principles.
  • Experienced in international project working environment.
  • High level of customer and quality orientation.
  • Strong analytical, arithmetic, visualization skills and good English language is a must.
  • Excellent MS office tools knowledge.

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