Admin Officer

1 month ago


Davao City, Davao, Philippines Genius Technologies Inc. Full time

Responsibilities:

Serve as a primary point of contact for internal staff members seeking administrative assistance. Respond to internal inquiries promptly and professionally, providing accurate information and resolving issues in a timely manner.Responsible for organizing, preparing, and submitting of necessary documents required in the application or renewal of all permits and licenses related to the company's business operations.Liaise the permit requirements to the different local and national government units and negotiate with the government units to ensure the timely availability of the permits.Ensures that the office structures, including fixtures, furniture and equipment under the admin's area of responsibility are well kept and maintained.Schedules repairs and maintenance.Ensures that all fire extinguishers are calibrated regularly, and the fire detection and alarm system is working by testing it regularly.Performs regular building audits to check conditions of amenities and implement replacements or restoration of such defective items found during such audits, in coordination with the Building Engineer.Ensures that all basic building necessities such as light, power and air-conditioning units are available and in good working condition at all times.Responsible for the proper dispatch of company vehicles according to the approved travel policy of the Company.Issue and approved PO/Fuel related requests.Processes the company vehicle and those under the car plan's registration, insurance and their renewal on time.Provides necessary documents in aid of filing for insurance claims.Accurately maintains company vehicle records and monthly reports.Assists company vehicle assignees with car repair and service requests.Assist traveling team members by providing all their transportation and accommodation needs according to the prevailing Company travel policy.Assist traveling guests in coordination with the host department.Supplies ManagementEnsures that all office supplies are provided and adequately replenished on time.Ensures the proper and timely disposition of funds allocated for Opex and Non-Capex itemsAttends departmental budget reviews with Finance regularly and be able to justify variances in expenses.Assigns tasks to utility personnel and monitors completion.Assigns itinerary of driver/messenger on a daily basis.Provides assistance to management and team members requiring errands to complete regulatory and official tasks.Provides help during company events and meetings.Processes invoices by utility companies, third party contractors, credit card companies, hotels, travel agencies, vendors and suppliers for payment, correctly and timely.Ensures that all company records in hard copies that are entrusted to Admin, such as licenses, permits, registration papers, and the likes are kept safely and properly filed.Receive, process, and respond to day-to-day employee concerns and coordinate with appropriate stakeholders, as necessary.Job Qualifications:Candidate must possess at least a Bachelor's/College Degree in Business Studies/Administration/Management, Commerce/Accounting or equivalent.At least 3 year(s) of working experience in the related field is required for this position.Preferably Supervisor / 5 Yrs & Up Experienced Employees specializing in Clerical/Administrative Support or equivalent.With excellent decision-making skills, strong leadership, and communication proficiency.Can work well with people; able to communicate with employees of all levelsPersistent, results-oriented, highly motivated, with sense of urgency and strong leadership qualitiesAble to allocate time effectively, set and prioritize goals, schedule activities on a planning calendar for overall picture of activities to be accomplished in a specific time period.
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