Office Coordinator

1 week ago

Manila, National Capital Region, Philippines adidas Full time
Administrative Support Specialist

Join our team at adidas Philippines as an Administrative Support Specialist, providing critical support to our Country Manager, Head of HR, and office administration.

Purpose and Mission
  • Provide administrative support to Country Manager, Head of HR manager, and responsible in overall function of office administration.
  • Manage day-to-day running of the Manila office and key administrative duties for workplace health and safety.
  • General office and administration support to adidas Philippines business needs.
Accountabilities Functional:
  • Handle day-to-day administrative and operational matters, including monitoring deadlines and performing general secretarial functions.
  • Support Country Manager with business support, including updating and scheduling appointments and meetings.
  • Prepare minutes of meetings, reports, and presentations.
  • Support Country Manager with additional personal requests.
  • Handle domestic and international travel and accommodation arrangements for business-related matters.
  • Review and develop administrative practices, procedures, and systems to enhance efficiency and smooth running of office services.
  • Manage company contracts and ensure timely renewal.
  • Source and review quotations, negotiate with suppliers, and maintain quality supplier performance.
  • Perform office and administration duties assigned by Senior HR Manager/HR Manager.
  • Assist in logistics requirements for organizing company events and training programs.
Ad Hoc:
  • Perform office and administration duties assigned by GM/HR & Admin from time to time.
  • Undertake special assignments, ad-hoc functions, and related duties as required.
  • Responsible for overall office administration, including maintaining company assets, stationery, office supplies, general facilities, and equipment.
  • Coordinate and liaise with all levels of people in the organization to get work done.
  • Develop and implement administrative improvement initiatives to improve overall service performance and effectiveness.
People
  • Provide efficient administrative service capability.
Controlling:
  • Manage and control own KPIs.
Compliances
  • Observe both global and local policies and procedures in all dealings.
  • Support organization changes and directions.
Professional Background/Experience: Functional:
  • Minimum 5 years working experience in similar capacity.
  • Previous role handling projects, events, and/or workplace environment.
  • Accustomed to dealing with senior leadership.
Education:
  • A recognized degree in Office or Business Administration.
Software Tools/Technology:
  • Word - Advanced
  • Excel – Advanced
  • PowerPoint – Advanced
  • Outlook – Advanced
Language Skills:
  • English: Advanced
  • Local Language: Fluent

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