Executive Assistant

2 weeks ago


Mandaluyong City, National Capital Region, Philippines Global Eco Link Development Corporation Full time

Executive Assistant to the President

We are seeking a highly organized and motivated Executive Assistant to provide exceptional support to our President. You will play a key role in managing the President's schedule, communications, and administrative needs, ensuring smooth day-to-day operations in the President's office. Performs other duties that maybe assigned from time to time.

Responsibilities:

Schedule Management:

  • Proactively manage the President's calendar, scheduling appointments, meetings, and travel arrangements.
  • Effectively communicate with internal and external contacts to coordinate logistics and ensure smooth event execution.
  • Anticipate the President's needs and proactively manage potential scheduling conflicts.

Communication & Information Management:

  • Draft, proofread, and edit correspondence (emails, letters, reports) for the President's review and signature.
  • Maintain an efficient information flow by filtering incoming requests and inquiries and directing them to appropriate channels.
  • Prepare concise and informative summaries of meetings, presentations, and important data for the President's reference.

Office Administration & Support:

  • Manage the President's office operations, ensuring a professional and organized environment.
  • Coordinate with other departments to handle requests and ensure seamless collaboration.
  • Maintain confidential and sensitive information with discretion and tact.
  • Manage expense reports and ensure timely processing of financial documents.

Project Management & Special Initiatives:

  • Assist the President with special projects and initiatives as needed.
  • Organize and manage President-sponsored events, including logistics, invitations, and vendor coordination.
  • Research and compile relevant data for presentations and reports.

Qualifications:

  • Bachelor's degree in Business Administration, Communications, or a related field (preferred).
  • Minimum 3 years of experience as an Executive Assistant or similar role.
  • Strong organizational, time management, and communication skills.
  • Excellent interpersonal and diplomatic skills.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to prioritize effectively and manage multiple tasks simultaneously.
  • Discreet and professional demeanor with a high degree of confidentiality.
  • Strong attention to detail and a commitment to accuracy.
  • Ability to anticipate needs and take initiative.

Benefits:

  • Competitive salary and benefits package
  • Opportunity for professional growth and development
  • Work in a dynamic and fast-paced environment

Job Type: Full-time

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Mandaluyong City: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Executive Assistant: 5 years (Required)

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