Administrative Coordinator

1 week ago


Quezon City, National Capital Region, Philippines Miriam College Full time

JOB SUMMARY:

The Administrative Coordinator ensures the smooth day-to-day operations by providing timely and efficient technical support.

Duties and functions of the Administrative Coordinator:

  • Provide the Vice President for Academic Affairs (VPAA) and the chairs of standing and ad hoc committees on academic matters with relevant, complete, and appropriately processed information necessary for presiding over the committee meetings
  • Maintain a running record of committee tasks and concerns.
  • Table topics to be taken up by the committees.
  • Collate, synthesize, and research information for worksheets and briefing materials used in committee meetings.
  • Write or prepare the worksheets and briefing materials used in committee meetings.
  • Write the minutes of committee meetings and other reports required of the committees, e.g. documentation reports of focus group discussions, status reports and updates.
  • Write the terminal reports of the ad hoc committees.
  • Coordinate with committee members and their staffs over organizational matters.
  • Liaise with other general administration offices and the academic units on matters arising from committee discussions.
  • Maintain the files of the committees.
  • Assists the VPAA in the articulation efforts in the academic system to ensure a seamless flow of the curriculum among the units.
  • Assists the VPAA in planning, implementing, monitoring, and evaluating programs for the faculty development and leadership development in the academic units.
  • Coordinates local and international accreditation and/or benchmarking for the academic units.
  • Supports the VPAA in strengthening the research culture in the academic units.
  • Assists the VPAA in developing policies and structures in the academic units relevant to academic and non-academic programs, curriculum development, instructional design and technology, faculty development, research, and student, and academic non-teaching staff development.
  • Perform other duties and responsibilities that may be assigned by the supervisor.

Qualifications for the Position of Administrative Coordinator

  • Bachelor's degree with MA units combined with technical writing and research experience Knowledge in basic finance, accounting and budgeting
  • Proficient in computer applications (MS Office, Adobe Photoshop, etc.)
  • Excellent oral and written communication skills, strong organizational and interpersonal skills
  • Efficient time management skills and exceptional follow-up skills.
  • Pleasant disposition, and must be able to work with minimum supervision.

Job Type: Full-time

Schedule:

  • 8 hour shift

Education:

  • Bachelor's (Preferred)

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