Project Coordinator

2 weeks ago


Quezon City, National Capital Region, Philippines Kinect Incorporated Full time

Main Roles and Responsibilities:

  • Ensure all necessary materials and resources are available for meetings.
  • Serve as the primary point of contact for internal and external communications on behalf of the operations.
  • Maintain an organized filing system for paper and electronic documents.
  • Ensure confidentiality and security of sensitive information.
  • Assist with special projects, including research, data collection, and report preparation.
  • Coordinate with other departments to ensure project deadlines are met.
  • Act as a liaison between the executive and other stakeholders, facilitating communication and collaboration.
  • Handle sensitive and confidential information with discretion.
  • Perform additional duties as assigned by the executive to support the department's needs.
  • Handle ad hoc administrative tasks and projects as required.
  • Collaborate with the operations and administrative teams to enhance processes and systems.
  • Schedule and organize team discussions related to the development and implementation of various systems for the assigned project, from initiation to closure.
  • Identify and analyse project requirements by discussing with the operations team, observing current workflows, and evaluating existing systems.
  • Prepare and manage a project timetable in coordination with the project manager, internal operations and IT teams, and other relevant parties.
  • Provide necessary reports for submission to different departments.
  • Identify key milestones and track all related activities, including meeting minutes, to ensure timely achievement of milestones.
  • Prepare documents for approval necessary for the completion and implementation of the assigned project.
  • Coordinate with the project manager, users, other company units, and vendors to develop systems and policies.
  • Function as Quality Management Representative for the Operations Department.

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