Associate Operations Analyst

2 weeks ago

Manila, National Capital Region, Philippines Asian Development Bank Full time

Department Climate Change and Sustainable Development Department

Division

Division Climate Change, Resilience, and Environment Cluster

Location

Date Posted

Date Posted Tuesday, May 21, 2024

Closing Date

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Operations Analyst is assigned in the Climate Change, Resilience, and Environment Cluster (CCRE) within the Climate Change and Sustainable Development Department (CCSD). You will be based at our Headquarters in Manila, Philippines.

You will report to the Unit Head, Disaster Risk Management.

Your Role

As an Associate Operations Analyst, you will provide operational and analytical support to activities overseen by CCRE Disaster Risk Management (DRM) team, particularly supporting technical assistance (TA) project processing and administration, consultant recruitment and contracts management, and monitoring and coordination of other DRM activities as may be required.

You will:

a. Project Administration

  • Support administration of DRM TAs to ensure timely and efficient implementation by evaluating progress, processing amendments, reviewing relevant documents and contracts, and tracking disbursements (financial management); respond verbally and/or in writing to internal and external queries on DRM TA projects.
  • Help ascertain optimal utilization of funds for TA subprojects and activities implemented by partner agencies thru assisting in the processing of agreement letters and, subsequently, ensuring full compliance of involved parties with the agreement's provisions.
  • Monitor TA financial status and transactions, coordinating with concerned units, as necessary, to ensure timely processing of disbursements and liquidations.
  • Review and verify accuracy of all financial-related documents prior to any submission; liaise directly with concerned individual and/or agency for clarification and queries.
  • Monitor and ensure project compliance with ADB's policies, procedures, and practices; provide feedback on potential problem areas, liaising, as appropriate, with relevant offices; and prepare periodic status reports on TA administration and implementation.
  • Facilitate updating of TA project records in eOperations and relevant ADB systems, ensuring that project information are current and key documents are uploaded (i.e., progress reports, TA agreements, design monitoring framework, change in scope/implementation arrangements, and completion report). Collect, verify, and compile data for reporting.

b. Consultant Mobilization and Management

  • Initiate the consultant recruitment process through CMS and verify, analyze, and evaluate information provided in the Expressions of Interest. Ensure the completeness of information provided and appropriate due diligence efforts are carried out prior to contract negotiations. Respond to inquiries regarding the assignment as necessary and undertake actions to finalize the recruitment.
  • Review and prepare consultants' request for contract variation, advise and assist (as appropriate) consultants on contract-related matters, review consultants' claim submissions, and monitor progress of consultants' services against contract provisions.

c. Other Operational Support

  • Support tracking and monitoring of country planning documents (country partnership strategies, regional cooperation strategies) under preparation.
  • Monitor DRM team's engagement in country operations (e.g., as member of country management teams).
  • Maintain a database of projects and programs where substantial DRM inputs/contribution are provided.
Qualifications

You will need:

  • Bachelor's degree in disaster risk management, financial management, economics, social sciences, or related fields.
  • At least 5 years of relevant experience particularly in project processing and administration, including contracts management.
  • Written and verbal proficiency in English
  • Knowledge of multilateral development banks' polices, business processes, and project-related systems would be an advantage.
  • Thorough understanding of the role and function of the division/office/department and a good general understanding of the organization's purpose.
  • Good working knowledge of multilateral development banks' procedures, formats, and standards relevant in the performance of assigned work.
  • Ability to work collaboratively within a team of individuals from diverse backgrounds.
  • Good coordination, strong interpersonal skills.
  • Please refer to the link for ADB Competency Framework for AS6.
Benefits

ADB offers competitive compensation and a comprehensive

· Paid leave (including parental)

· Medical and health benefits

· Life and other insurance plans

· Retirement plan

· Housing and education allowance (if applicable)

· Expatriate benefits (for international staff)

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030 .

ADB only hires nationals of its 68 members .

To view ADB Organizational Chart, please click here .

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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