Senior Billing Analyst

2 weeks ago

Manila, National Capital Region, Philippines Arup Full time

Are you passionate to make a difference where you live and work? At Arup, we do work that matters. We are proud to be a diverse community of designers, planners, engineers, advisors and experts from many disciplines. Join Arup, and you will find yourself in a place where imagination, technology and rigour meet to solve some of the planet's most urgent challenges.

We care about you and want you to perform at your best. Here you will have access to a wide range of opportunities to become a better version of yourself. We also offer flexible work arrangements to support your lifestyle and wellbeing.

We welcome candidates from all backgrounds, and provide an equal and inclusive environment for you to thrive in. Join us to create a greener, better and more sustainable world.

ROLES AND RESPONSIBILITIES

  • Review terms and conditions in the contracts of all new projects for job number creation in Progression and JDE.
  • Maintain accurate records of all project contracts including bid review, variation order, payment schedules, and client's correspondence.
  • Prepare the monthly forecast invoicing of active projects for review with the project teams.
  • Join the monthly meeting with Group Leaders/ Business Leaders to discuss the forecast submitted and the potential problems highlighted by the project teams.
  • Follow up with the project teams on invoicing shortfall to ensure the invoices issued are in line with the monthly targets.
  • Regular review of aged WIP with the project teams/Group Leaders to form recovery plan and follow-up actions.
  • Collaborate with the site teams, People team, and Payroll team in preparation of monthly invoices for government's site projects including the calculation of salary, allowance and gratuity for site staff and prepare required supporting documents as agreed with the government officials.
  • Respond to client inquiries related to invoicing in a professional and timely manner.
  • Review the invoices submitted by project teams in the Fee Portal.
  • Validate the information and details on the invoices to ensure they are aligned with the contracts and project status. Follow up with the project teams if there are discrepancies.
  • Approve the invoices in the Fee Portal.
  • Prepare month-end journals.
  • Prepare weekly update reports on the invoicing status.

QUALIFICATIONS

  • Bachelor's degree in accounting, finance or a related field.
  • At least 4-5 years of relevant experience in order to cash environments.
  • Strong knowledge of accounting principles and practices, local tax laws and regulations.
  • Capable of communicating at all levels and building strong relationships with internal and external stakeholders.
  • Excellent analytical and problem-solving skills.
  • Ability to work independently using own initiative and as part of a team.
  • Strong attention to detail and an emphasis on accuracy.
  • Awareness of JD Edwards, Concur or other enterprise solutions is preferred but not a prerequisite.
  • Proficiency in Microsoft Office applications, particularly Excel.
  • Fluent in English, Cantonese and Mandarin.
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