Admin Assistant/Liaison Officer

2 weeks ago


Manila, National Capital Region, Philippines Instalimb Solutions Philippines Inc. Full time
Being one of the point of contact for employees on any admin related queriesHandle delivery of important and confidential documents to clients, business partners, government agencies, etcBe responsible for the documentation and docketing (manual & electronic) of filesKeep accurate logs and complete paperwork for tasks or activitiesEnsure proper office housekeepingPerform general office or clerical work such as filing of documents, operating office equipment, etc.Maintain good relationships and connections with government offices, external agencies, etc.Helping with various arrangements internally, from travel to processing expensesMaintaining a database, ensuring that records are complete and current.Purchasing necessary supplies (eg. Office/Pantry)Other assigned jobs in connection to corporate administration by Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.Assist on planning in-house eventsPreparing customer documentsRegular reporting to managersSupport communication with external partnersParticipating in daily/Weekly/Monthly meetingsAdditional tasks related to the position assigned by the manager and employer.Qualifications:With Vocational/2 year course related to the positionWith at least 2 years work experience in Admin and background as Liaison OfficerEstablished connections with different government agencies is a plusPossess strict commitment to deliver documents without viewing or revealing any of the information unless necessary or told to do soMust be resourceful, detail-oriented and has good negotiation skillsObserve the policies and processes in place in the conduct of dutyTransact on behalf of the company in a professional mannerAbility to manage unforeseen circumstances such as change in pick-up or drop-off pointWell-versed in the different areas of Metro Manila
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