Facilities & Safety Coordinator

4 weeks ago


Pasay, National Capital Region, Philippines Royal Caribbean Group Full time

Position Summary

Reporting to the Office & Facilities Manager, the Administrative Specialist delivers consistent quality administrative and business support services while working with flexible timelines and high demands of all operational areas of the Office & Facilities Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  1. Performs regular inspections and reviews to ensure employees adhere to building protocols and safety policies.
  2. Assists in the development of company policies, processes, and procedures as it relates to safety and compliance.
  3. Collects and analyzes data and recommends solutions on safety work procedures and adherence.
  4. Responds when workplace accidents happen, creating safety reports and determining ways to prevent similar accidents.
  5. Assists in the preparation of reports, correspondence, memorandum, minutes of the meetings and other documents pertaining to Office & Facilities.
  6. Researches, collects, analyzes data and prepares/ensures timely release of accurate and complete reports for the team.
  7. Coordinates and works with service providers in cascading any Admin-related information to stakeholders and other departments.
  8. Maintains and designs filing systems for Office & Facilities and ensures monitoring file is updated.
  9. Organizes and files important company forms and documents.
  10. Monitors inbound and outbound documents (Invoices & Official Receipts.)
  11. Manages the request of gate passes and work permits to the Building Admin.
  12. Manages deliveries of supplies and purchases.
  13. Manages inventory of Janitorial Supplies, Office Supplies, and coffee supplies of the sites and ensures supplies are adequate and sufficient.
  14. Manages and tracks OPEX for Office & Facilities.
  15. Maintains team calendar, schedules meetings and appointments.
  16. Supports the team on various events and initiatives.
  17. Acts as overall Admin Support responsible for, but not limited to:
    • Company ID and Access Badge requests, printing, and distribution
    • Foot Traffic Monitoring
    • Scanning documents
    • Transport Management
QUALIFICATIONS

At least minimal experience in the health and safety field as Safety Coordinator or similar role that assists/helps enforce safety standards.

Experience in writing policies and knowledge on the local rules & laws on occupational health and safety standards.

Requires 3 years of experience supporting administrative or project management.

Bachelor's degree (or equivalent work experience)

Computer proficiency:

  • Adept in MS Office Applications (MS Word, MS PowerPoint, MS Excel)

Excellent written and verbal communication skills

Has good organizational, time management, customer service, problem-solving, and analytical skills and can operate with minimum supervision.

Efficient, natural problem solver, multi-tasker, high level of focus on details, has the ability to plan and coordinate tasks to completion.

Strong knowledge on office processes and procedures

High sense of business ethics and professionalism

Possesses strong interpersonal skills and high emotional intelligence.

Discreet and respectful of confidentiality

Highly organized and resourceful

Has the ability to work on tight deadlines while producing high-quality work.

PHYSICAL DEMANDS

Willing to work on extended hours or irregular hours on an as needed basis.

Willing to work Mondays-Fridays, graveyard shift, 10:00PM to 07:00AM #LI-RC1


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