Admin Assistant

2 months ago


Metro Manila, Philippines Asian Institute of Management (AIM) Full time

The Admin Assistant provides logistical, administrative, and project support in the execution and delivery of school level activities, projects, initiatives, and tasks.

RESPONSIBILITIES

Provides logistical and administrative support to ensure efficient operation of the school through a variety of tasks related to organization and communication:consolidates the School’s calendar of activitiesliaises with various support and administrative offices within AIM and external partners/suppliers under the guidance and direction of the School Managerarranges necessary processes for travels, meetings, conferences, etc. This includes travel itineraries, flight and hotel arrangements, cash advances and liquidationensures proper management, updating, and filing of school records (i.e., minutes of meetings, post event reports) and documents; monitors office inventories and availability of supplies; andassists in School functions as needed.Planning, organizing, executing, and monitoring various partnerships, events, and initiatives at the school level.Assists the School Manager in research and consolidation of data needed for reports.Assists in processing budget requests (preparation of RFPs, cash advances, and liquidation reports).Monitors and consolidates documentations on events, trainings, and other institutional activities (i.e., budget, planning, performance contracting), to ensure timely submission to other departments requirements.

EDUCATION

Bachelor’s degree in Business Management, International or Development Studies, or similar or related course.

MINIMUM EXPERIENCE

Fresh graduate or with at least one-year of full-time related work experience obtained in a similar setting.
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