HR and Admin Assistant

3 weeks ago


Metro Manila, Philippines CARE PHILIPPINES Full time

CARE is a US -based global humanitarian organization with a mission to seek a world of hope, tolerance, and social justice, where poverty has been overcome and all people live with dignity and security. CARE-SSC, a “captive back‐office” function to support CARE’s global operations provides finance and accounting, grants/contracts management, technical and IT support services to our headquarters as well as our country offices spanning Asia, Africa, all the way to Latin America and the Caribbean.

 

HR and Amin Assistant 

Assist the CARE SSC HR & Admin Team in various HR and Admin tasks including payroll administration, procurement process, statutory benefits, government permits and compliances, recruitment documentation, onboarding benefit administration,  and employee engagement activities. Provide, maintain, organize and safekeep of office files, documentation and assets. Ensure that all legal/documentary reports/requirements are submitted as scheduled.

 

Responsibilities

ADMIN & PROCUREMENT
• Work with HR and Admin team, including setting and implementation of policies and providing support to staff and any claim issues.
• Prepare necessary documents for effective monitoring of company items/supplies and asset
• Provide procurement, logistical and administrative support in a timely and efficient manner in the acquisition of a wide variety of goods and services.
• Ensure procurement process such as but not limited to PR, PO are in accordance with the standard procedure
• Coordinate with vendors and suppliers in relation to supplies, logistics and assistance to the team
• Monitor insurance application/renewal of company facilities. 
• Ensure company compliance to all regulatory reports/permit/licenses of local city government. 
• Monitor the use of supplies and equipment.
 

HR DOCUMENTATIONS AND POLICIES
• Assist in new hire process and documentation
• Maintains personnel files in compliance with applicable legal requirements 
• Serve as administrator of HRIS - Sprout HR & Payroll 
• Act as company representative to service provider and seek approval of the HR & Admin Manager for any changes which may affect documentation.
 

HR and PAYROLL PROCESSING
• Facilitate payroll related data in the system for payroll processing including the preparation of summary adjustments, other earnings, and miscellaneous accounts for encoding.
• Ensure timely and accurate payroll processing of employees
• Facilitate and monitor HMO and GLI enrollment
• Prepare  documents necessary in relation to all mandatory benefits including contributions, loans and claims 
• Facilitate final pay computation and annualization 
• Liaise in statutory benefits in government offices: SSS, Pagibig, Philhealth and BIR
 

OTHER RESPONSIBILITIES AS ASSIGNED

• Other tasks that may be assigned from time to time by the immediate superior

 

Qualifications:

Graduate of BS Psychology or Human Resources Management or other related course

At least 3-4 years comprehensive experience in HR and Admin
Excellent oral and written communication skills

Experience in Payroll Administration
Proactive and must be a team player

 

Current work set-up: Hybrid work arrangement; twice a week report to Ortigas office



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