Technical Secretary

2 weeks ago


Metro Manila, Philippines Colas Rail Philippines Inc. Full time

Purpose of the Job


Coordinate and provide secretarial administrative support to Project Sub-Systems Managers (SSMs) Power, PRI/TCR, Signalling, Depot Equipment and OCS.

Responsibilities


Includes but not limited to the following:

• Set up and coordinate meetings and appointments.
• Manage calendars, schedules meetings and taking appropriate actions.
• Type and prepare letters, reports, and minutes of meetings, as required.
• Assist in the preparation and compilation of paperwork’s for meetings, as well as reports and project documents.
• Booking of domestic and international travel including flights, vehicle hire and accommodation in accordance with travel policy.  Liaison with appointed person in charge within the organization.
• Prepare and submit Visa process for business trips.
• Any other tasks that may be assigned from time to time by the SSMs.

 

• Preferable 3+ years of professional experience in an administrative role
• Knowledge of Engineering, design or technical tasks or at least able to coordinate.
• Knowledge of a project environment, project delivery principles.
• Experienced in international project working environment.
• High level of customer and quality orientation.
• Strong analytical, arithmetic, visualization skills and good English language is a must.
• Excellent MS office tools knowledge.
 


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