Accounts Payable Associate
3 months ago
Responsibilities:
Reviews and analyzes transactions (expense reports, vendor invoices, and travel advances) in accordance with USAID and FAR regulations and Chemonics policies, which includes ensuring proper documentation and approvals are present before processing each requestInputs reviewed transactions into the accounting system for payment processing; submits requests to the cash management department to initiate payments for completed requestsResearches and responds to inquiries from internal clients regarding expense reports, vendor invoices, travel advances, vendor cards, and exit checklists via email or ServiceNow.Reviews and reconciles corporate credit card transaction submissions with monthly credit card statementsReviews monthly travel charges of Chemonics employees and consultants that are processed by a third-party travel agency and books them into the accounting systemObtains leases information from the PMU for Field Offices leases as well as from Support Units for Home Office leases on a monthly basis and enters information gathered in the Asset Leasing Module in Dynamics 365 (D365).Manages and maintains the company’s prepaid schedules by entering items into the schedule monthly as well as booking amortized expenses.Processes corrections requests including those identified during the monthly invoicing process to bookings entered in the accounting system.Provides input to managers in reviewing and releasing work to coordinators and contributes to AP policy formation and process reviews. Leads research for annual financial and incurred-cost audits, which includes reviewing processed transactions and backup documentation; responds by providing explanations for auditors.Creates and maintains the deferred rent schedule, processes the monthly reallocation of rent expenses, including the monthly rent factor booking as well as booking true-up entries.Calculates and inputs data into the accounting system for the company’s use tax.Performs other duties as required and serves as acting managers when needed.
Qualifications:
Bachelor’s degree or equivalent experience requiredMinimum two-year experience with accounts payable or another finance/accounting function requiredPrior experience with accounting software requiredExperience with government contracting, and knowledge of USAID regulations preferredDemonstrated ability to communicate clearly and concisely both orally and in writing and be able to present to the team and other internal customers; strong cross-culture communication and sensitivity skillsDemonstrated ability to handle routine administrative tasks and operational issuesAbility to multitask with strong attention to detail, organization, and time managementDemonstrated ability to follow standard practices and procedures, receive general instruction, supervision, and contribute to projects and initiativesAbility to work both independently and as part of a team Strong customer service and interpersonal skillsDemonstrated resourcefulness in problem solving, critical thinking, and initiative to learn new skillsStrong knowledge of MS Office applications with strong reconciliation skillsLanguage proficiency for assigned geographic area preferredPrevious experience working in international development and/or living or conducting volunteer work in developing countries preferredDemonstrated leadership, versatility, and integrity-
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