HR Services Coordinator_Exp with HR systems/Global mobility platforms _contract

Job Description

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking for HR Services Coordinator III who has proven track record in IT Industry. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

Job Title: HR Services Coordinator III

Work Mode:  2 days work from office/ week

Shift: Regular PH shift

Location:  Pasig, Manila

Description:

The HR Services Coordinator III (Developing Support level), will be focused on Global Mobility activities. We are looking for a highly organized and detail-oriented Global Mobility Coordinator to join our team on a temporary basis. This contractor role is designed to provide essential coordination, administrative and operational support to the Global Mobility function, helping to ensure smooth execution of immigration, business travel and cross-border compliance. The ideal candidate will be comfortable working in a fast-paced environment, managing data, and coordinating with multiple stakeholders.

Key Responsibilities

Administrative Support:

Provide day-to-day administrative assistance to the Global Mobility team.

Prepare and maintain documentation related to immigration and cross-border compliance.

Support the coordination of logistics related to cross-border movement.

Support internal audits completing collating data and documents as requested.

Data Entry & Management:

Complete data clean-up activities, updating documents and data fields. Highlighting gaps and support any follow actions to obtain information from employees.

Accurately input and update immigration and business travel information into HR and business travel tools.

Undertake periodic reviews to monitor data quality and ensure consistency across platforms.

Assist in generating reports and summaries for internal use.

Working in Workday and other mobility tracking tools to ensure that data is updated and maintained.

Query management and Information Gathering:

Chase missing information from internal teams, external vendors, and mobile employees. Following process to then update systems in line with guidance.

Handle case and queries in Service Now related to business travel and immigration responding and following up as required. Ensuring adherence to SLA's

Work to deadlines to complete activities and take responsibility for completing required actions. Ensuring escalation of issues or challenges to completion.

Compliance & Documentation:

Ensure all mobility documentation is complete and compliant with company policies.

Assist with internal reviews and compliance checks.

Skills & Qualifications:

Strong attention to detail and accuracy.

Excellent organizational and time management skills. Able to work to Service Level Agreements

Clear and professional communication style.

Proficiency in Microsoft Office (especially Excel and Outlook) and Service Now

Experience with HR systems or mobility platforms is a plus.

Able to work independently but under the direction and support of a team lead. Regularly review performance and progress.

Able to review policy and guidance and interpret this into day-to-day actions and requirements.

Preferred Experience:1–2 years of experience in HR administration, global mobility, or a related field.

WHAT'S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to - Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS:

Consultant Name : Seema Verma

Avensys Consulting Pte Ltd

EA Licence 12C5759

Privacy Statement:

We take your personal data protection seriously and adhere to both EU and local data protction regulations.

Upon submission of your CV, you grant Avensys Consulting permission to retain your personal information in our electronic database, unless you specify otherwise. This data will be used to evaluate your suitability for current and potential job openings within our organization. Should you wish to have your personal data removed at any point, a simple notification to us will suffice.

Rest assured, we will not disclose your personal information to any third parties, and we remain steadfast in our commitment to providing equal opportunities to all applicants.