Administrative Assistant/Virtual Assistant

Power Your Real Estate Impact - From Anywhere.

Make every action count in a fast-moving property market where precision, communication, and global exposure define your success. This role gives you an international opportunity to support high-performing property operations while making your mark in a competitive industry. Step into a future-focused environment where your expertise helps drive results, elevate portfolios, and shape impact across borders.

Job Description

As an Administrative Assistant/Virtual Assistant, you'll support end-to-end real estate operations-from prospecting and CRM updates to documentation and client coordination. You'll ensure seamless workflow execution, accurate data management, and strong client relationships that fuel business performance and global growth.

Job Overview

Employment type: Full-time

Shift: Day Shift, Weekends Off

Work setup: Permanent WFH

Salary: PHP 45,000-PHP 65,000

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Fixed weekends off
• Fully customized Emapta laptop with peripherals
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 5+ years of admin experience
• Strong communication skills and proficient English
• Adaptability
• Autonomy & Initiative
• Reliability

Preferred skills (not mandatory but highly desirable):

• Social media management
• Experience in the Real Estate industry is a must
• Ability to build rapport with clients via phone in English

Your Daily Tasks

Prospecting:

• Manage input and data integrity in and CRM
• Prospect potential vendors through phone calls
• Update the database promptly with vendor and purchaser details
• Respond to all assigned tasks in
• Prepare prospecting materials as required
• Set and track KPIs for prospecting
• Call clients to collect feedback after viewings and open homes
• Send appointment reminders as needed

Administration Support:

• Generate weekly vendor reports
• Prepare materials for appointments and open homes
• Conduct background searches on properties and clients
• Attend company and team meetings
• Prepare and send appraisals
• Prepare open home materials
• Manage listing documentation and related property files
• Enter open home times into CRM and verify with calendar
• Process sales and purchase agreements
• Support workflows for conditional and unconditional properties
• Send communications to the client database via CRM
• Liaise with clients via phone or text as required

Relationship Management & Other:

• Coordinate activities with team members handling listings and sales
• Safeguard customer and prospective client information
• Follow established processes and procedures
• Adhere to health and safety policies
• Report accidents and identify ways to reduce waste
• Suggest improvements to the Salesperson
• Meet or exceed performance goals and KPIs
• Perform additional duties as requested
• Build and maintain relationships with vendors and purchasers
• Deliver results with high standards
• Stay methodical and systematic with tasks
• Work well under pressure
• Balance personal and professional demands
• Accept feedback and maintain compliance with legal and safety requirements

Limitations of Authority:

• Operate only under the authority of the Agent when discussing real estate
• Stay within the scope of the role

About the Client

Blending Property Expertise with Purposeful Support

Our client, Nicholas Meloni Property Group is a fast-growing real estate group in New Zealand, helping buyers and sellers navigate property decisions with confidence, transparency, and strategic insight. With a strong focus on service excellence and streamlined operations, they empower homesellers and investors through data-driven processes and personalized guidance-making every real estate experience efficient, informed, and high-impact.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a strong foundation and professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra