Executive Assistant to the CEO

About Expedock

We at Expedock are reinventing the multi-trillion-dollar industry of global shipping and supply chain by harnessing the power of artificial intelligence and data processing. We collaborate with leading logistics businesses worldwide, helping them streamline their intricate logistics processes and enhance transparency.

Who We Need

We're looking for an Executive Assistant to the CEO who can think fast, make sound decisions, and stay two steps ahead. This role requires someone who thrives in a fast-paced environment, can manage shifting priorities with confidence, and takes ownership of tasks without needing constant oversight. If you're sharp, proactive, and quick on your feet, you'll excel in this position.

As the CEO's right hand, you'll help drive efficiency, manage operations, and ensure the leadership team can focus on high-impact decisions.

What You'll Do

• Strategic Communication: Draft, review, and manage internal and external correspondence, ensuring clarity, professionalism, and alignment with leadership objectives.
• Travel & Logistics Planning: Coordinate seamless domestic and international travel, anticipating needs and optimizing schedules for productivity.
• Meeting & Briefing Preparation: Curate agendas, brief materials, and actionable summaries to ensure meetings are focused and productive.
• Cross-Functional Partnering: Collaborate with teams across the organization, anticipating needs, solving problems, and driving initiatives forward.
• Research & Insights: Conduct research and synthesize information to provide strategic recommendations and context for decision-making.
• Decision-Enablement Support: Prepare reports, presentations, and insights that empower the CEO to make informed decisions quickly.
• Project Coordination & Execution: Support key initiatives by tracking progress, preparing briefs, and ensuring timely follow-ups, helping projects move forward efficiently.
• Executive Calendar & Priorities: Manage the CEO's schedule strategically, optimizing time for high-impact decisions and priorities.

What You Need:

• Proven experience as an Executive Assistant, Executive Partner, or similar role supporting senior leadership (minimum 2 years).
• Excellent English proficiency (C1 level or above)—both written and spoken—to communicate clearly and professionally with internal and external stakeholders.
• Exceptional verbal and written communication skills, with the ability to craft concise, professional messages.
• Tech-savvy: Comfortable using advanced digital tools for scheduling, project management, communication, and collaboration (e.g., Slack, Zoom, Calendly, Notion, Asana, , Google Workspace, Microsoft 365).
• Strong organizational, time management, and project coordination skills.
• Ability to make quick, informed decisions, prioritize competing demands, and operate independently in a fast-paced environment.
• High level of discretion, professionalism, and confidentiality in handling sensitive information.
• Strong analytical and problem-solving skills, with the ability to anticipate challenges and propose solutions.
• Proactive mindset: takes initiative, owns projects from start to finish, and drives results without constant oversight.
• Ability to collaborate across teams and build relationships while maintaining a strategic focus on executive priorities.
• Comfortable performing executive-level tasks in a fully remote setup and able to work night shift schedules as needed.
• Willingness and ability to use Insightful on the company-provided device to monitor work roadblocks, improve productivity, and optimize performance.
• Please record a 2–5 minute Loom video introducing yourself (including your name, background, EA goals, and hobbies) and submit the video link directly in the application question on BambooHR.

Note: This role is part of our regional team in the Philippines. Only candidates based in the Philippines will be considered.